EAC Consulting, Inc. Bid Document (6)

Home Browse Search

RFQ #26-07-01 | 119 4. APPROACH / METHODOLOGY 4.1 Methodologies and Approach to Achieving Tasks EAC understands that municipalities are often challenged to deliver infrastructure improvements on schedule and within budget; our approach is designed to help the City overcome these constraints through proactive planning, disciplined project management, and innovative problem-solving. EAC has the ability, as evidenced by our track record, to find innovative solutions to meet the City’s time and budget constraints. For successful project delivery, EAC’s methods are predicated on an approach and methodology that demonstrates our complete understanding of the needs of the project. This includes how the project needs to be managed, and our knowledge and familiarity with the project’s issues and requirements. 4.2 Project Management Approach The initial step requires developing a project-specific Project Management Plan (PMP) for all projects. This comprehensive plan includes sub components like a schedule management plan and a budget management plan. We have successfully utilized Project Management Plans previously on projects for our municipal and non-municipal government / public sector clients. This document provides comprehensive information on all the critical elements of the project and will guide the project from inception to close-out. The Project Management Plan is focused on establishing procedures for planning, executing, monitoring and controlling, and closing out the project during its established phases. Planning defines measurable objectives and sets a course based on the most effective and efficient means of attaining those objectives. Planning combines all aspects of the project and integrates their approach to avoid conflicts and derive maximum benefits. This is a continuous iterative process, involving periodic updates and revisions to the Project Management Plan as the project progresses and information becomes available. Mike Adeife, PE, ENV SP, our assigned Contract Manager, assisted by our discipline technical leads will be responsible for developing and updating the Project Management Plan from project commencement through close-out. The following is a summary of the key management plans that, at a minimum, must be developed for each project. These management plans are the methods or benchmarking systems that EAC uses to ensure quality service, customer satisfaction, prompt complaint resolution, quality control, and timely initiation and completion of all work. When combined, they form the basis of our Project Management Plan (PMP). One of EAC’s key strengths is its ability to implement infrastructure projects in a manner that is efficient, timely, and cost effective. 1. INITIATE 2. PLAN 3. EXECUTE 4. MONITOR 5. CLOSE Define the foundation for the project success • Understand objectives and success criteria • Identify stakeholders and governance • Define scope at a high level • Develop project charter and plan Plan the work and align on expectations • Define detailed scope and deliverables • Develop schedule, milestones and budget • Identify risks and mitigation strategies • Plan communications and resources Execute the plan and deliver value • Coordinate teams and resources • Manage tasks and track progress • Ensure quality and adherence to plan • Engage stakeholders regularly Monitor performance and manage change • Track performance against plan • Manage risks, issues and changes • Ensure quality and compliance • Provide regular status and insights Close the project and ensure continuity • Confirm deliverables and gain acceptance • Document lessons learned • Release resources and close contracts • Transition and handover as needed Our Project Management Approach