EAC Consulting, Inc. Bid Document (6)

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RFQ #26-07-01 | 125 4.4.3 Post Design Services Approach For most projects, two types of services are provided as part of post design phases responsibilities, as follows: A. Bid and Award Support Services In the interest of time, while the drawings are in review for permitting, we will work with the City on the Procurement Documents. Our team will work in partnership with City to finalize the bid package. During this phase it is expected that final corrections and clarifications to the drawings and construction package will be made. It is envisioned that this will occur in a “roundtable” discussion format, where critical issues that will have an impact on the construction feasibility will be addressed in detail. Once all permits are obtained and issued the bid package will be finalized. Our team is experienced with attending pre-bid meetings and preparing responses to technical questions from prospective bidders of the project. In addition, our team will issue addenda to the Bid Documents to provide better clarification for bid purposes, when necessary. B. Construction Administration EAC shares the City’s goal to be proactive with construction issues. EAC believes the best philosophy to engage during construction is to implement measures that prevent problems and issues before they occur. However, problems and issues may develop which were unforeseen and unavoidable. In these situations. EAC will immediately take steps to ensure resolution of the problems or issues as soon as possible. As important as the resolution of the problem or issue is, so is the implementation of measures to ensure the problem or issue does not occur again. Our team has the expertise to provide construction administration services for this contract. Some of the tasks anticipated in construction administration include: • Shop Drawings Reviews • Requests for Information (RFI) Responses • Response to Unforeseen Conditions • Construction Progress Meetings • Construction Administration • Construction • Construction Close-out • Record Drawings 4.4.4 Approach to CEI & RPR Services Our Team has the technical and managerial capabilities to effectively undertake construction management and inspection services on all types of projects. Our construction management staff will coordinate the activities of all parties involved in completing the project. Coordination includes, but is not limited to: • Maintaining comprehensive records of all activities and events relating to the project • Providing verification of Quality Control tests and ensuring all materials and workmanship meet project specifications and industry standards • Documenting all significant project changes, including change orders, field directives, and responses to RFIs • Assisting in claims and dispute resolution, including maintaining logs and supporting documentation for any claims or disputes. • Managing pre-construction and construction progress meetings • Manage the change order process, including review, negotiation, and tracking of all changes. • Perform review of contractor invoices to ensure compliance with Davis-Bacon and Section 3 requirements. • Substantial and Final Completion, Inspection, and Certification PLAN ahead to get the job done safely PROVIDE the right equipment TRAIN everyone to use the equipment safely EAC’s CEI and Resident Project Representative services provide the City with proactive field oversight, clear documentation, timely issue resolution, and consistent coordination between the City, contractor, design team, and stakeholders. By combining experienced inspection personnel with disciplined construction administration procedures, EAC helps protect quality, control costs, maintain schedule momentum, reduce claims, and support successful project close-out.