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<br />CONTINUING PROFESSIONAL ARCHITECTURAL & ENGINEERING CONSULTING SERVICES (CCNA) RFQ 26-07-01-0-2026C
<br />Predictive Step Purpose ECF Activities RFQ #26-07-01 Application Result for the City
<br />1. Baseline Existing
<br />Conditions
<br />Establish the true starting
<br />point before scope,
<br />schedule, or fee are
<br />finalized.
<br />Review record drawings, inspect
<br />equipment, document ratings and
<br />age, verify service configuration,
<br />photograph deficiencies, note flood
<br />and corrosion exposure, and
<br />interview maintenance staff.
<br />Supports task orders for City
<br />facilities, lighting, EV
<br />charging, solar, pump
<br />stations, security power,
<br />utility relocations, and
<br />emergency systems.
<br />A reliable scope based on
<br />observed conditions
<br />rather than assumptions.
<br />2. Identify Risk
<br />Drivers
<br />Determine which
<br />conditions are most likely
<br />to affect safety,
<br />reliability, cost,
<br />permitting, or schedule.
<br />Screen for overloaded equipment,
<br />obsolete components, code
<br />deficiencies, corrosion, poor access,
<br />inadequate clearances, utility
<br />constraints, outage risk, and
<br />maintainability concerns.
<br />Aligns with continuing-
<br />services assignments where
<br />the City needs quick technical
<br />judgment before authorizing
<br />design or construction
<br />documents.
<br />Early warning of risks that
<br />could become change
<br />orders, delays, or service
<br />interruptions.
<br />3. Forecast
<br />Dependencies
<br />Identify decisions or
<br />third-party actions that
<br />can control the critical
<br />path.
<br />Track FPL coordination, agency
<br />reviews, permit requirements,
<br />easements, long-lead equipment,
<br />outage windows, procurement
<br />timing, and interdisciplinary inputs.
<br />Particularly important for
<br />transformer relocations,
<br />undergrounding, solar
<br />interconnections, EV charging
<br />loads, generator work, and
<br />work in occupied public
<br />facilities.
<br />A realistic milestone
<br />schedule with known
<br />dependencies visible
<br />before authorization.
<br />4. Prioritize
<br />Corrective Actions
<br />Rank improvements by
<br />urgency, funding
<br />practicality, operational
<br />need, and compliance
<br />impact.
<br />Separate immediate safety/code
<br />items, reliability corrections,
<br />maintenance-driven repairs, capital
<br />replacements, and optional
<br />enhancements. Identify logical
<br />phasing and temporary measures.
<br />Helps the City issue
<br />manageable, CCNA-compliant
<br />task orders and defer
<br />noncritical items without
<br />losing sight of future needs.
<br />A practical action plan
<br />that supports budget
<br />decisions and minimizes
<br />disruption.
<br />5.Convert Findings
<br />to Deliverables
<br />Turn technical findings
<br />into the right
<br />professional-service
<br />product for the task.
<br />Prepare memoranda, assessment
<br />reports, design criteria, scope
<br />narratives, calculations, drawings,
<br />specifications, estimates,
<br />coordination logs, and QA/QC
<br />review checklists.
<br />Scales to small studies,
<br />focused permit responses,
<br />design packages, bid
<br />documents, construction
<br />support, and capital-planning
<br />recommendations.
<br />Clear, buildable
<br />deliverables tied to the
<br />City’s authorized scope
<br />and decision needs.
<br />6. Measure, Close,
<br />and Inform Future
<br />Work
<br />Use each task order to
<br />improve the City’s
<br />information base for
<br />future assignments.
<br />Document completed work,
<br />unresolved conditions, record-
<br />document updates, warranty
<br />needs, remaining deficiencies,
<br />recommended next steps, and
<br />lessons learned for related facilities
<br />or systems.
<br />Creates continuity across
<br />recurring continuing-services
<br />assignments rather than
<br />treating each request as
<br />isolated.
<br />Better institutional
<br />knowledge, cleaner
<br />closeout, and faster
<br />future scoping.
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