Forefront Architecture and Engineering Bid Document (2)

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RFQ 26-07-01 Continuing Professional Architectural and Engineering Consulting Services Forefront Architecture and Engineering City of Sunny Isles Beach 9 Schedule to Proposed Services FForefront understands that continuing professional services require flexibility and the ability to respond to assignments of varying size, complexity, and schedule. Rather than applying a one-size-fits-all schedule, Forefront will develop a project specific schedule for each assignment in coordination with the City’s Project Manager. Our Anticipated Approach: 1. Project Initiation: Meet with the City to confirm project objectives, scope, priorities, budget, schedule, and applicable requirements. 2. Existing Conditions and Information Gathering: Review available documentation, site conditions, existing facilities, applicable codes, and other information necessary to establish the project requirements. 3. Planning and Design: Develop appropriate design solutions based on the City’s objectives, project requirements, budget, and schedule. 4. Interdisciplinary Coordination: Coordinate architectural and engineering disciplines to maintain consistency and identify potential conflicts or issues early in the process. 5. Design Development and Documentation: Prepare drawings, specifications, calculations, and other required technical documents. 6. Quality Control and City Review: Complete internal quality control reviews and incorporate comments received from the City. 7. Permitting and Agency Coordination: Assist with applicable permitting and regulatory coordination as required by the assignment. 8. Final Documents and Construction Support: Provide final deliverables and, when included in the scope, construction administration, observation, or other construction phase services. 9. Project Closeout: Assist the City with final project documentation and Requirements. Task Order Process Example Workflow Identify/Clarify Task Order Scope Assemble the Team Detailed Scope, Budget and Schedule Task Order Kick Off Meeting Technical Meetings/Discussions Deliverables Milestone Review Meetings Task Completion Task Closure/Performance Feedback Forefront will establish specific milestones and anticipated completion dates for each assignment once the scope of work has been defined. The project schedule will be actively monitored by the project manager, and any potential impacts to established deadlines will be communicated to the City promptly. 1 2 3 4 5 6 7 8