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RFQ #26-07-01 Continuing Professional Architectural and Engineering Consulting Services | 26MLA00190 <br />| Page 74 <br />5. To ensure clear communication <br />regarding contractual and <br />project status between Miller <br />Legg and the City of Sunny <br />Isles Beach. <br />This Quality Control Process is <br />intended as a living document, <br />changing and developing along with <br />the design process and project design <br />directions. The Quality Control process <br />and checklists guide designers in <br />preparing and reviewing design <br />documents and plans for each <br />project and establishes a framework <br />for effective quality control and <br />assurance. <br />At the beginning of each project, <br />our Project Manager, Michael <br />Bradley, RLA, and the City Project <br />Manager will establish a schedule <br />for regular status meetings. <br />During these meetings the project <br />production, contractual, schedule, <br />scope, quality assurance and quality <br />control elements will be discussed. <br />Michael will document these discussions <br />and status of these meetings and submit <br />the minutes for review by the City <br />Project Manager within two business <br />days of the meeting. These meetings <br />will be in addition to any other <br />scheduled production meetings. <br />PROCESS DOCUMENTATION <br />Each project task or activity <br />has documentation and a <br />template to ensure consistency <br />among projects. All documents, <br />including contract documents, <br />letters, transmittals, etc., go <br />through a quality control check <br />before they leave Miller Legg. <br />Meeting Minutes / Site Visit <br />Memos are taken at each meeting <br />or significant gathering / phone <br />conversation. These documents <br />contain vital project description <br />information, date, who <br />attended the meeting and <br />topics discussed, a record of <br />who raised a topic or question <br />and action to be taken, if any. These minutes are <br />then distributed to the attendees, Project Manager, <br />City Project Manager and/or Prime/Stakeholders as <br />applicable, and electronically filed for future reference. <br />Plans/Document Review includes review of plans in <br />regard to industry design standards and applicable <br />local and state policies. Review of plans shall be led <br />by an independent Registered professional. Quality <br />Control review includes the applicable Review <br />Checklist and documented in the project file along <br />with supporting mark-ups and review comments. <br />All reviews are conducted prior to a submittal being <br />made to the client or applicable agencies.Approach - Landscape ArchitectureSection 4