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City of Pompano Beach,FL WITT 1O'BRIEN'S Disaster Recovery Management Services Daily Operational Reports x.)Developing daily operational reports to the keep the City Informed of work progress Daily detailed summaries of the previous day's debris removal activities and data would be provided to the City's Debris Manager by 10 A.M.,which would contain,at a minimum,the following information: • Daily and running summaries of the quantities and types of debris collected • Operation times of all debris loading trucks and debris management sites • The number of trucks operating daily • The number of Witt O'Brien's debris monitors working daily • Progress by area or zone and estimates of remaining debris • Amounts of reduced debris removed from temporary sites and hauled to final disposal Maps and GIS Applications id.)Development of maps,GIS applicitions,etc.u necessiry Witt O'Brien's monitors and field supervisors map out debris locations,locate'hot spots'for immediate collection,mark ineligible debris piles and track progress for pass completions and debris removal zone closures.This information can be used by the government's debris management staff to track progress and provide updates to the media,elected officials and the public,or to approach FEMA about eligibility Issues.Our mapping services incorporate state-of-the- art technology and can be tailored to any specifications requested,including GIS applications. Debris collection data can be used to update neighborhood or zonal maps daily,and Witt O'Brien's can assist with the development of a web-based mapping system to upload to an internet site.We would utilize DebrisProm for automated GIS data integration and mapping.Our technology generates an automatic link of GPS and GIS data and photos to each load,tree stump,hanging limb, leaning tree,vessel,or other type of debris requiring validation for FEMA reimbursement. Invoice Reconciliation and Final Payment Approval Witt O'Brien's will reconcile each of the debris removal contractor's invoices and backup documentation with our independently maintained database of debris quantities and project costs. First,we ensure that all costs presented on the invoices conform to the removal contract's scope of work,unit prices,performance parameters and timelines.We then inspect and audit the invoice backup documentation to assure that it reconciles with our own data base for the specified time frame and work. Any discrepancies are brought to the attention of the City immediately, in the form of an Invoice Discrepancy Report.Witt O'Brien's would coordinate with the contractor to resolve any discrepancies or disputes and,upon resolution,provide the client with a final reconciliation and payment approval report/letter,highlighting the target date for payment and any retainer or other fees that may be outstanding.Included with this payment approval report is a complete load ticket summary from our database to support the invoice amount,as well as details of any adjustments or corrections which had to be made. September 4,2014 Page 1 34