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RFQ No. 15-08-02 Construction Management at Risk for Government Center Annex at 18080 Collins Avenue 9 THOROUGH AND OPEN BIDDING PROCESS IS PART OF OUR TRANSPARENT APPROACH idEntiFying QualiFiEd biddErs through FaCE-to-FaCE workshoPs Prior to bidding the project, we generate market awareness. Along with the already existing subcontractor relationships in the region and working with the Chamber of Commerce, the local ABC and AGC offices, and other South Florida trade organizations, Kaufman Lynn Construction will initiate project trade workshops. These will provide all interested subcontractors and vendors the opportunity to: 1) meet with the project team, 2) review and discuss the plans and specification and the project in general, and 3) get clear understanding of timelines and sequencing of activity. These face to face sessions are invaluable to provide assessment of the trade and vendor capability, notwithstanding workload and labor resource. It is first and foremost that we use local subcontractors and vendors, as this keeps revenue in the area, creates a sense of ownership from employees, and minimizes response time to the project. ComPrEhEnsivE gmP For on-targEt Final PriCE With local market interest at a high point, the final GMP estimate is prepared. This would again require full and complete subcontractor pre-qualification and at a minimum 5 prices per scope discipline. A complete study of all proposals per discipline is done to ascertain the best qualified and most comprehensive and responsive price which will be recommended to the project team. These will be formatted in project summary form for final approval of the GMP, which now is inclusive of complete cost of work, preconstruction costs, approved Value Management and Options Analysis items, wish list items, general conditions and associated soft costs, final contingency amounts, and project fee. All this leads to a final price that does not fluctuate. PHASE 2 - CONSTRUCTION SCHEDULING DURING CONSTRUCTION kEEPing thE ConstruCtion ProCEss running smoothly Using the latest Primavera P6 software for scheduling, we develop a master schedule by acquiring input from all key project partners to logistically tie all activities to appropriate trades and vendors for all aspects of the project. Effective governance of the project ultimately lies with the skill of our on-site staff to monitor and manage the schedule and control costs. Our project manager and superintendent are trained in the use of Primavera and attend quarterly meetings with Kaufman Lynn Construction staff to learn and enforce the best practices from pervious and current projects. sChEduling Continuity From PrEConstruCtion through ConstruCtion so kEy datEs arE EngrainEd into thE ProjECt tEam’s mind Our project manager develops the schedule with our in house scheduler during preconstruction and is responsible for the schedule throughout the project. During construction, the schedule is reviewed with the superintendent, the scheduler and the project executive weekly, daily if needed. Then, at the weekly subcontractor meeting, the project manager creates a two-week look ahead schedule and distributes it to all appropriate subcontractors and suppliers. EvEn thE smallEst dEtails arE traCkEd on our sChEdulEs We include every possible item in the schedule, down to when we put the handles on the doors, to make sure we synchronize all aspects of work and every material delivery. We give attention to items on the “critical path” which are areas that must be done Project Approach & Understanding Section D IDENTIFYING QUALIFIED BIDDERS THROUGH FACE-TO- FACE WORKSHOPS Prior to bidding the project, we generate market awareness. Along with the already existing subcontractor relationships in the region and working with the Chamber of Commerce, the local ABC and AGC offices, and other South Florida trade organizations, Kaufman Lynn Construction initiates project trade workshops. These workshops provide all interested subcontractors and vendors the opportunity to: 1) meet with the project team, 2) review and discuss the plans and specification and the project in general, and 3) get clear understanding of timelines and sequencing of activity. These face to face sessions are invaluable to provide assessment of the trade and vendor capability, notwithstanding workload and labor resource.