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37 TAB J - PROJECT MANAGEMENT SERVICES COST CONTROL IN PRE-CONSTRUCTION: We begin by developing a budget with the Owner and the Architect. We use a number of different methods to develop an initial budget including: • Sq.Ft. analysis based on the most relevant project experiences. • Quantitative take-off with accurate unit prices. • Subcontractor market participation. COST CONTROL IN CONSTRUCTION: We perform many different cost control methods during construction which are important to maintaining the project budget. Some of the many methods are as follows: • Maintain accurate schedule of values for all subcontractors. • Carefully review subcontractor monthly pay applications. • Strictly review subcontractor proposals associated with Owner requested scope changes. • Daily supervision of the construction process to avoid missed opportunities for savings. CLAIMS MANAGEMENT: In order to successfully manage a construction project, a Construction Manager must be able to accurately maintain an abundance of ever changing project specific data Pirtle Construction Company uses two major project management systems to accomplish this. Our core management software, CMiC Enterprise, is used company wide on all of our projects. This system allows us to maintain a centralized database of all project and accounting information and provide consistent and timely communications with all project team members. Because we utilize CMiC Enterprise from the beginning design and bid phases of a project through to project closeout, all project history is contained in one database. Via this system our office is able to accurately track plan changes, daily construction activities, RFI’s, submittals, meeting minutes, contracts and change orders, ensuring that no element of the project is neglected and that all parties are meeting their responsibilities. PROJECT CLOSEOUT: We have developed many techniques to ensure that project closeout is completed smoothly and quickly. By utilizing a Project Closeout Log, we are able to track and verify that all subcontractors and suppliers have provided the correct closeout manuals, end user training, as-built records, certifications and warranties. We also track all Agency and Owner required Certifications and Tests necessary for occupancy and final completion. By performing a pre-punch walk through, our project staff is able to resolve many closeout items prior to the formal walkthrough performed by the Owner and A/E Teams. Thus reducing the punch list completion time. We use our project management system to combine and track all Punch Lists so that they are managed in an efficient and coordinated effort. During Warranty Phase, there will be periodic warranty inspections to ensure that the project is functioning as designed and intended. Pirtle Construction provides the following items to our clients during this phase: Quick and Efficient Completion of the Punch List, Record/As-Built Drawings, Project Closeout Manual, Demonstration and On-Site Training, Warranties, 3-6-12 Month Follow-up Inspections.