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K. Project Management Services City of Sunny Isles Beach | Request for Qualifications No. 15-08-02 September 23, 2015 Page 34 establishing specific protocols to facilitate clear and timely communication. We will work in partnership with Sunny Isles and its design team to achieve the following specific goals during preconstruction: • Identify and prioritize building components. • Provide constructability, schedule, phasing, and budgeting services with full transparency and collaboration. • Open communication with all stakeholders to culminate a world class project. In order to be successful in the achievement of these preconstruction goals, Hensel Phelps will incorporate an array of management tools. These tools will be project specific and put into effect immediately upon award of the project. Our management tools are imperative; as historically eighty percent of the project decisions are made in the first twenty percent of the project schedule, and without implementing the appropriate management tools from the onset, a project is at risk of developing undesirable challenges. Please find a list of anticipated management tools that will be utilized during the preconstruction phase that will make this critical part of your project successful for both Hensel Phelps and Sunny Isles: Develop Site Utilization Plan / Construction Site Logistics. The construction plan or site utilization plan will illustrate safety, security, traffic control, parking, material and equipment delivery and storage logistics keeping the field and Sunny Isles’ personnel up to date of all project operations while keeping the site well organized and clean at all times. Develop a Construction Phasing Plan to include Site Logistic Adjustments. Understanding how the project will be phased during construction is crucial to navigating the logistical challenges of building a project that is adjacent to an operational City Hall without impacting ongoing operations. By having the design team understand the construction plan, critical items can be identified and organized in order of precedence to support the schedule with early permitting and release of long lead items. Preconstruction Schedule. The preconstruction schedule details the required efforts in addition to further defining the construction activities. This schedule is an expansion of the project schedule and reflects the milestones and rough time frames identified. The preconstruction schedule durations are a reflection of the complexity and scope of the project. Construction Phase Permitting Requirements & Milestones. During preconstruction, Hensel Phelps will work in concert with the designers to identify all permitting requirements and construction milestones. These will then be incorporated into the construction schedule and the phasing of the work so construction will be uninhibited by the permit process. Risk Management Tool. The Risk Management Tool enables our project team to identify the risks early and develop a plan to manage and mitigate those risks. The use of this tool starts in the proposal phase and carries through the preconstruction and construction phases of the project.