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K. Project Management Services City of Sunny Isles Beach | Request for Qualifications No. 15-08-02 September 23, 2015 Page 35 Pre-qualification & Procurement of Subcontractors. Hensel Phelps uses a pre-qualifying process to help ensure the subcontractors procured for the project are qualified, capable, and have the financial viability to perform the scope of work contracted to them. This is a comprehensive best value approach. Schedule of Values. This schedule is put together upon award of the project and details out the items that will be billed against on a monthly basis. These items and values are agreed upon between Hensel Phelps and Sunny Isles before any billings are submitted. This schedule can be broken out by area, if so desired by Sunny Isles, to better evaluate progress and costs. This schedule will be reviewed by Hensel Phelps and Sunny Isles on a monthly basis. Careful management of the preconstruction services is critical to ensure the project is delivered on time and within the established Sunny Isles’ budget. These management tools will be communicated throughout the preconstruction phase to keep Sunny Isles up to date on progress and to ensure Sunny Isles’ expectations are being met. 3. Budget Estimating / Value Engineering Hensel Phelps has an astute ability to analyze, and more importantly, actively manage and control the cost of construction from project inception through final turnover and occupancy. Ultimately, we understand that it is this ability to evaluate the owner’s program along with the design criteria and prepare an accurate budget that is a major key to the project’s success. One of our main tasks in the early stages of the preconstruction phase will be to work with Sunny Isles to fully understand the specific project’s program requirements, budget constraints, and how they affect the overall design, cost and schedule. In order to accomplish this, we recognize the following three factors: 1. Program/Scope Quantities 2. Quality of Materials Selections/Life Cycle Considerations 3. Overall Cost All must be prioritized against one another with the understanding that two of these factors are fixed, with the third being the variable where the decision(s) need to be made. We will work closely with Sunny Isles to identify the “end of the day priorities” in order to facilitate these decisions as early as possible in the preconstruction phase. Once these priorities are established, we will rely on a number of estimating and cost management techniques to ensure that the project is properly budgeted and ultimately delivered on or under the final GMP budget. Some of the methodologies that we will employ to develop the initial, interim, and final GMP budgets are: • Cost modeling based on historical data with regional and inflation adjustments. • UniFormat conceptual estimating based on program requirements and general design criteria. • Value engineering utilizing: »“What-if scenarios” tracked on Hensel Phelps’ Trend Estimate Log. »Design peer reviews. • Subcontractor input using: »Predetermined alternates established with Sunny Isles and the design team.