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City of Sunny Isle Beach Proposal to Deliver a Cultural Master Plan Work Plan AEA Consulting proposes to facilitate a process that results in a Cultural Master Plan for the city of Sunny Isles Beach, Florida. Our approach and methodology are rigorous, pragmatic, and customized to the project. While we would expect to review and refine the workplan with you at the project kickoff,we propose the preliminary workplan below. Process Management We would recommend working to a planning committee or task force made up of a small group of Foundation Board members, City representatives, and other community leaders or representatives of the public who can provide meaningful input into the process.Typically,the group is no more than, say, 10-12 members, and they are charged with any wider • communications and dissemination as required throughout the process. One person should serve as the primary liaison to our team. Phase 1: Project Inception I. Site Visit and Commissioning Meeting—The AEA team would come to Sunny Isles Beach to meet with the Client Team to outline the scope of the exercise and project management structure, identify task force members, roles and responsibilities, and communication process.We would also tour the city, existing arts and cuhural facilities and parks, and gather up research materials. Based on the outcomes of the Commissioning Meeting,we would then develop a Project Master Contact List and project schedule. 2. Public Participation and Outreach Plan —We would then design and confirm the Public Participation and Outreach Plan,to ensure the broadest possible participation among key stakeholder groups, and a robust and consistent strategy to communicate with them throughout the course of the project and beyond. We would develop: • The schedule, format and interview protocols for the public forums, stakeholder interviews (see below) • An interactive project website,which be the home for an ongoing account of the project's progress and procress, and, as appropriate, feature existing media assets to which Sunny Isles has access (e.g., !coal performance videos)that share illustrate the local culture. We would likely retain an outside firm to design and maintain the website, but this and other matters would be developed with the client at our commissioning briefing. • A schedule of public forums to gather views on arious aspects of the developing plan and to win support among a broad crosssection of public stakeholders. Those forums are described below under point 10. September 30, 2015 ® 3