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Sunny Isles Beach Foundation Contract for Consulting Services:Cultural Master Plan Appendix: Scope of Services, Team; and Fees Scope of Services AEA Consulting proposes to deliver a Cultural Master Plan for the city of Sunny Isles Beach Florida. Working to a planning committee or task force made up of a small group-of Foundation Board members. city representatives. and other conimuniy leaders or representatives the public as appropriate,we will undertake the following scope of work' Phase 1: Project Inception -I. Site Visit and Commissioning Meeting—The AEA team would come to Sunny Isles Beach to meet with the Client Team to outline the scope of the exercise and project management structure,identify task force members,roles and responsibilities,and communication process.We would also tour the city,existing arts and cultural facilities and parks,and gather up research materials. Based on the outcomes of the Commissioning Meeting,we would then develop a Project Master Contact List and project schedule. 2. Public Participation and Outreach Plan—We would then design and confirm the Public Participation and Outreach Plan,to ensure the broadest possible participation among key_stakeholder groups,and a robust and consistent strategy to communicate with them throughout the course of the project and beyond.We would develop: • The schedule,format and interview protocols for the public forums, Stakeholder interviews (see below) • An interactive project website,which be the home for an ongoing account of the project's progress and procress,and,as appropriate,feature existing media assets to which Sunny Isles has access(e.g.,!coal performance videos)that share illustrate the local culture. We would likely retain an outside firm to design and Maintain the website,but this and other matters would be developed with the client at our commissioning briefing. • A schedule of public forums to gather views on arious aspects of the developing plan and to win support among a broad crosssection of public stakeholders.Those forums are described below under point 10. Phase 2: Local Market Assessment 3. History.We would begin by researching the history of Sunny Isles Beach and its cultural programming. 4. Asset Inventory:An inventory of cultural assets:facilities,organizations and individuals who comprise the"cultural ecology"of Sunny Isles Beach. AEA Consulting LLC November 18,2015 ATTACHMENT "A" 4 of 7