Reso 2015-2501 - Laserfiche WebLink

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• 5.1 Prohibited Expenditure List-Subaward funds may not be used for items that are listed on the Prohibited Expenditure List at the time of purchase or acquisition. https://www.bja.00v/Funding/JAGControlledPurchaseList.pdf 5.2 Controlled Purchase List-Requests for acquisition of items on the Controlled Purchase List must receive explicit prior written approval from FDLE and BJA. If award funds are approved and used for the purchase or acquisition of any item on the Controlled Purchase List,the subrecipient must collect and retain certain information about the use of 1)the federally grant funded controlled equipment and 2)any other controlled equipment in the same category as the federally-acquired controlled equipment in the agency's inventory,regardless of source; and make that information available to FDLE and BJA upon request. No equipment on the Controlled Expenditure list that is purchased or acquired under this award may be transferred or sold to a third party without the prior approval and guidance from FDLE and BJA. Failure to comply with conditions related to Prohibited or Controlled Expenditures may result in prohibition from further Controlled Expenditure approval under this or other awards. https://www.bia.00v/Funding/JAGControlledPurchaseList.pdf 6.0 Review prior to Procurement-Subrecipients are encouraged to enter into state and local intergovernmental agreements or inter-entity agreements where appropriate for procurement or use of common or shared goods/services. Subrecipients are also encouraged to use excess and surplus property in lieu of purchasing new equipment and property when this is feasible. 7.0 Sole Source If the project requires a purchase of services or equipment from a sole source,the subrecipient must complete the Sole Source Justification for Services and Equipment Form. If the subrecipient is a state agency and the cost is at least$150,000,then the agency must submit a copy of the approval from the Department of Management Services(287.057(5)Fla.Stat.). Sole Source form must be signed by the subgrant recipient or implementing agency chief official or an individual with formal,written signature authority for the chief official. 8.0 Unmanned Aerial Vehicles-The recipient agrees that awarded funds may not be expended on unmanned aircraft, unmanned aircraft systems,or aerial vehicles(US, UAS, or UAV) unless the BJA Director certifies that extraordinary and exigent circumstances exist, making them essential to the maintenance of public safety and good order.Additionally,any funding approved for this purpose would be subject to additional reporting,which would be stipulated by FDLE post award. 9.0 Personal Services—Subrecipients may use grant funds for eligible personal services(salaries/benefits and overtime)and must maintain internal controls over salaries and wages. The following requirements apply to personal services paid with subgrant funds: 9.1 . Timesheets -Timesheets must be kept for all project staff whose hours will be charged to the project. The timesheets must be signed by the supervisor and clearly indicate hours spent on project activities. 9.2 Additional Documentation-In accordance with Florida Statute§215.971,the Florida Department of Financial Services may require documentation validation that personnel services were performed on project-related activities in accordance with the contract agreement. 9.3 Protected personally identifiable information-The subrecipient shall take reasonable measures to safeguard protected personally identifiable information and other information the pass-through entity designates as sensitive or the subrecipient considers sensitive consistent with applicable Federal,state, local, and tribal laws regarding privacy and obligations of confidentiality. 9.4 Overtime for Law Enforcement Personnel-Prior to obligating funds from this award to support overtime by law enforcement officers,the U.S. Department of Justice encourages consultation with all allied components of the criminal justice system in the affected jurisdiction. The purpose of this consultation is to anticipate and plan for systemic impacts such as increased court dockets and the need for detention space. 9.5 Employees Working Solely on a Single Federal Award-For any position that works 100%of its time on a single federal award,the employee must certify that 100%of his or her time was spent working on that federal award. This requirement applies to both full time and part time positions regardless of the percentage of the position's salary that is charged to the grant. The certification must be signed by both SFY2016 JAG Standard Conditions Page 13 of 20 Rev. 10/2015