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CONTINUING PROFESSIONAL dddAddd4A ,,w�.,.,1. � c de .e 4 4 ARCHITECTURAL & ENGINEERING SERVICES �4d- .♦.4444.4 FIRMS ONLY (CCN".) RFO NO. 12-04-02 � ��4. TRAFFIC & TRANSPORTATION ENGINEERING CSA Grana 44 .:AAAAAA AAAI I Coordination services to be provided by the consultant and to define the This contract requires extensive coordination with various scope of services. agencies, subconsultants, utility companies, internal 1. Survey I support services, and the City. As part of the initial project development, a detailed survey The Consultant services on an "As-Needed" basis will of the project site should be prepared at the accuracy require that the appropriate staff is available to meet the needed for final design plans. CSA will be in charge of ICity's requests. We have the staff available comprised of creating such detailed survey to meet the design and City's local talent to meet these needs. requirement. In addition to the survey, aerial photos and ' It is envisioned that as work orders are assigned by the City, existing as-built drawings will be reviewed. the Project Manager will assign the project (s) to one or 2. Preliminary Design more of the Task Managers. The Task Managers will have For the Preliminary Design Phase, an "iterative" analysis Iavailable to them a large pool of personnel and resources to process of all issues that affect the project should be assign individual work. Continued coordination between the followed. These interrelated issues, in conjunction with any Project Manager and the Task Managers is a key element to value engineering analysis, should be studied in a I successfully reach the assigned project goals. multidisciplinary basis before recommendations for the various design elements are finalized. These issues may Continuous personalized coordination is paramount on this include: I type of project. CSA is well aware of the coordination efforts required and is committed to excel. Our reputation is • Existing underground utilities. that we are a client service oriented firm and "always • Horizontal and vertical geometry and site limitations. available." • Proposed concepts with the objective of providing I simple, constructible and cost effective solutions. Project Files • "Constructability" means that all construction stages and A separate file will be maintained for each project assigned construction schedule must work adequately to avoid Ito the Team. Each file will contain copies of all general correspondence, reports, man hour estimates, and meeting service interruptions. minutes. • Demolition of existing structures and surface restorations These files will be continuously maintained and • Overall cost analysis of the final concept in regards to I updated throughout the duration of the project. construction. CSA is sensitive to the fact that Maintenance of CADD generated files is equally important maintenance costs are an important consideration in cost as the regular correspondence project files. The Team will analysis. I • The Preliminary Design analysis will be reviewed by the maintain all CADD related information in compliance with Project Manager, QA/QC Manager and the Project Task an established standard so that it can be delivered to the Manager together with the City staff. I City at the end of the project in AutoCAD Format. 3. Final Design Reports Upon approval or acceptance of the Preliminary Design For each project work order assignment, CSA will prepare Phase Documentation, work commences with the monthly reports outlining the status, pending issues, and preparation of final construction plans, specifications and schedules. These reports will be made available to the cost estimates. appropriate Task Managers and to the City. In developing the final construction plans, we will review II II. TECHNICAL APPROACH the following major milestones: 30% design, 60% design, CSA Group will be responsible, along with other duties, for 90% design and 100% design. Much of the 30% design managing and coordinating project design and effort will already have been accomplished in the 11 subconsultants, undertaking project development and plans Preliminary Design Phase Documentation, where we will production duties, and addressing project complexity have reviewed the design concepts while insuring issues. constructability. IIOn any of the City proposed project, it is very important to clearly determine the requirements of the project and the Gtq