2015-1217 Regular City Commission Meeting

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Summary Minutes:Regular City Commission Meeting December 17,2015 City of Sunny Isles Beach,Florida 10E. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Approving the Award of Bid No. 15-08-01 to and Entering into an Agreement with AEA Consulting, LLC. for the Development and Creation of the City's Cultural Master Plan, in a Total Amount Not to Exceed $136,000.00, Attached Hereto as Exhibit "A"; Authorizing the Mayor to Execute Said Agreement;Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title, and City Manager Russo reported noting we had five(5)bid responses. The three(3)most competitive proposals were given an opportunity to present their proposals at a fact-finding session on November 9, 2015. After careful consideration he is recommending AEA Consulting. He noted that their bid was $169,800.00 which was negotiated down to$136,000.00. The Sunny Isles Beach Foundation has offered to pay one-third of that, and he noted Executive Director Lynn Dannheisser is here for any questions. He also noted that Vice Mayor Gatto is the Commission's Liaison on the Foundation. Public Speakers: Lynn Dannheisser Lynn Dannheisser distributed a new brochure of the Sunny Isles Beach Foundation. Mayor Scholl asked her to briefly describe the fact that this is a joint effort between the City and the Foundation,and what the outcome of this plan will do for the City. Ms.Dannheisser said the Foundation is very excited to partner with the City in the development of this Cultural Master Plan. They believe that it will accomplish several different goals. AEA Consulting will help us to develop some original data and demographics so we know exactly who our new segment of population is, and how to involve them in this effort to create a better sense of community. We will also learn about programming,how to develop independent funding for the Foundation and how governance will work between the City and the Foundation. What is best for the Foundation to handle, and what is best for the City to handle, and how we work most effectively and efficiently together. There will also be a review about facilities and abilities, and we will hear what we can use more efficiently, and what we may need in the way of developing more of a community through creative identity and programming. Commissioner Levin said when the Foundation was initially proposed one of the things it was for was to step in, in the future, when we are not getting the money from new development, and help out the City with costs and expenses. That has not been addressed, are they going to be looking at that as far as fund raising and putting money aside or is it strictly cultural now? Ms. Dannheisser said it is a big part of this Study. We have some unique challenges in this community. Much of our population is transient, and there is not really a sense of belonging. We are going to listen to these Consultants as to how we can do this better. Also what kind of strategic alliances we can create. In order to create high funding levels we will also get some advice and consulting on grants that are available and how we can best pursue those grants. A lot of this is in fact about following the money and pursuing the money. The reason we like this group is because they seem to have a unique understanding of our marketplace, the South Florida marketplace. We share some of the same issues with many other communities within Miami-Dade County, and they have worked with the Wolfsonian,the Knights Foundation,the Miami Art Museum,etc. Another unique thing about them is they do Global work, and with the new City's Foundation they created something called Global Cities Network in which around the world there are strategic alliances for the arts and since we have such a diverse population,a global population,we are 10