2016-0121 Regular City Commission Meeting

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Summary Minutes:Regular City Commission Meeting January 21,2016 City of Sunny Isles Beach,Florida [City Clerk's Note: Item 1OL was heard after Item 9A.] 10L. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Awarding Bid No. 15-12-02 to,and Authorizing the City Manager to Negotiate and Enter into an Agreement with Rohl Networks,LP for the Construction of the Collins Avenue Utility Undergrounding, in a Total Amount Not to Exceed $6,830,000.00, Provided said Agreement is Approved as to Form and Legal Sufficiency by the City Attorney;Authorizing the City Manager and the City Attorney to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: [City Clerk's Note: This item was distributed prior to the Meeting. See additional action under Item 4A. This item was heard after Item 9A.] City Clerk Hines read the title, and City Manager Russo reported noting the base bid price was about$100,000.00 more than what Consultant Paul Abbott negotiated it to$4,830,000.00. We put in here a contingency of $500,000.00 for unforeseen things which could very easily happen, as we are talking about the length of Collins Avenue. The additional contingency of$1,500,000.00 is the area that is not completed with the engineering yet that Keith and Schnars are moving with FPL which is the entire Atlantic Boulevard section which also includes some of that back alley area at the north end through Atlantic near the school and Atlantic behind RK Shopping Center. The main reason we need to move ahead is we have a timing materials item in the bid and this is the estimate for that area. We cannot delay getting the work done on Collins Avenue,that is the key, and that can begin immediately with this award. Paul Abbot with HPF Associates, reported we had three (3) bidders, we scope reviewed the two lower bidders. We found some anomalies within their unit prices and we asked the bidders to go back and consider a more appropriate unit price for specific items which they did. Rohl Networks has impeccable credentials,and has worked in conditions from as far as the Alaskan Tundra, in sand, in permafrost area down to coastal areas in Florida and the Carolinas. To our benefit they are using a Prime Sub-Contractor that is well known and respected with FPL to install all of the utility conduits. We will be doing primarily the excavation and the road repair, maintaining with their own forces as opposed to a sub, the maintenance of traffic which we recognized what would be the most important aspect of the project running down Collins Avenue. Public Speakers: Paul Abbott Mayor Scholl asked if they have worked in South Florida,and Mr.Abbott said yes,extensive work in South Florida, not in this particular County but up and down the coast. Mayor Scholl said as he mentioned in the State of the City,this project is going to be disruptive but it is going to be worth it. Commissioner Goldman moved and Vice Mayor Gatto seconded a motion to approve the resolution. Resolution No. 2016-2518 was adopted by a voice vote of 5-0 in favor. [City Clerk's Note: Item 10A was heard after Item 10L, and the remainder of the agenda was heard in order.] 26