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Andrews ® r- Technology Novatime Software & Hardware Functions and Capabilities May 11, 2016 Ms. Jane Hines City of Sunny Isles Beach 18070 Collins Ave Sunny Isles Beach, FL 33160 Dear Ms. Hines: The following section details the functions and capabilities of both the Novatime software and hardware. Novatime is a leading web based Time &Attendance solution designed to automate the process of tracking hours worked (regular/overtime/comptime) and accruals. At the end of each pay-period the hours and accrual balances can be electronically sent over to Edmunds MCSJ through Novatime's payroll export functionality. The system can support an unlimited number of employees and managers/users. Employees can punch in/out through several different data collection devices including PC, Pin Entry, Card Swipe, Biometric Finger, Biometric Hand, Phone, and smartphone applications. Novatime also provides employees with Self Service capabilities through PC, time clock, and smart phone. Through the Employee Self Service functionality employees can do any or all of the following: view timesheet, view schedules, view status of accruals, electronically request time off, submit and track expenses. The features of the Novatime software and hardware are best reviewed in-person during a presentation. We strongly recommend a presentation in person, or through webex with the City prior to the contract award. This would allow the City to ask questions on our response and see a demonstration of the software & hardware prior to making the award. slow are several highlights of the software and hardware: Software Functionality Highlights • Notification Module: One of the more state-of-the-art features in Novatime 4000. With this module the system can alert employees and/or managers as things occur by email or text message in real time. Examples include: sending email/text letting an employee know they are "X" minutes late... its 9:30am and they were supposed to punch in by 9am and never did. Managers can get the same alert letting them know how many of their staff have not shown up yet.The Notification module can be used many different ways. Best described over a demo. • Delegation Module: Allows a manager to assign their normal responsibilities to another manager if they will be out on vacation. Items get rerouted to the replacement manager and automatically go back to the normal manager the day they return. • Retropay Module: Retro Pay allows selected payroll personnel to enter hours into a previously closed pay period that the time was missed for payment in the current payroll, but all hours are charged to the pay period they were worked in for reporting etc. • Dashboard: Customizable dashboard for each manager. Allows managers to work much more efficiently in Novatime.The dashboard was designed to allow managers to get in and out of Novatime faster after completing their tasks. Best discussed during a demo. • Employee Web Services: Allows employees to punch in/out at a PC. Allows employees to check their time record or schedule from a PC. Allows employees to view status of sick/vacation/personal days. Allows employees to electronically request time off. • Mobile Applications: Allows employees to download applications for Androids, iPhones and iPads. Employees can be allowed to punch from mobile applications. If so their punch will be GPS tracked. They can also be allowed to do other things, see their schedule, see their timesheet, request a day off right from their phone. • 1 Click Shortcuts: Shortcuts that allow supervisors to easily bounce back and forth from an employee's timesheet, to their schedule, to their HR record without having to jump into different sections of the system. 1213 Culbreth Drive. Wilmington. NC 28405 (800)319-8096 www.andrewstechnologv.net (516)674-8119(Fax)