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• IntelliTime Systems Corporation Section 3:3 Scope of Work— Narrative Responses 3.3.2. The Time and Attendance System must allow the MCSJ system to feed information into the T&A system each pay period, pertaining to Employee records, Leave accruals, Job or Pay Codes. The system must feedback to MCSJ, each pay period, all approved Time and Attendance records as approved by both Departmental Supervision and the Payroll Department. IntelliTime Response: Yes, we will configure the MCSJ interface to import a file of City employees that will be managed in IntelliTime. This saves the City from having to manually maintain this information in IntelliTime. The import can be run at any time and the system is fully functional while the interface is being run, so it can run more than once a day if desired if many HR changes are being made for example. A report runs to show new employees that show up in the import, so the IntelliTime administrator can assign them a schedule for example. The import can also bring in cost accounting structures such as grants or project codes that can be used to charge time. An interface keeps these key systems synchronized with minimal administrative effort. At pay period end, or whenever desired, the export interface will create a file of approved and fully edited time and leave transactions for processing by MCSJ that 111 matches your export file layout specifications. 3.3.3. The Time and Attendance System MUST provide a detailed audit trail whereby Finance / Payroll management and Audit staff may track attendance records and changes related to any individual or group timekeeping records. IntelliTime Response: Yes, our system has a full audit trail of all changes made to time documents or schedules, including the time/date stamp, the original value, the new value, and the person who made the change. 3.3.4. The Time and Attendance System must provide multiple levels of supervisory approval with a workflow based oversight of groups and sub-groups within our organization. It is preferred that the supervisor be required to approve each employee's time entry individually, not approve time entry without individual review. IntelliTime Response: Yes, our system has highly configurable workflow approvals, with up to 32 approval levels supported on a single timesheet, leave request, etc. At each approval level, the system records the digital "signature" of the signer and the date/time stamp at the bottom of the document, so Reviewers can see the approval status at a glance. We even support conditional approvals based on City-defined criteria, for example use of FMLA leave could require additional HR approval. Copyright 2016, IntelliTime Systems Corporation Page 2 of 6 5/10/2016