2007 1213 Regular City Commission Meeting

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Summary Minutes: Regular City Commission Meeting December 13,2007 City of Sunny Isles Beach, Florida Commission, and recommended that we amend this approval to $1,167,400.00. City Manager Szerlag said by taking off the contingency and with the sense of urgency that we have on the project, if something does comes up, a field condition that is an obvious necessity for a change order, or something that would increase the amount through contingency, he would just authorize it because he wouldn't want to wait up to four weeks and stop the progress, and then he will come back for ratification. Mayor Edelcup said that the City Manager has always done a good job of notifying them when there is a cost overrun even if we have to formalize the approval process afterwards. Vice Mayor Thaler moved and Commissioner Brezin seconded a motion to approve the resolution, as amended. Resolution No. 2007-1186 was adopted by a voice vote of5-0 in favor. 10E. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Approving a Budget Amendment to Fiscal Year 2007-2008 Budget, in the Amount of $200,000.00 $500,000.00, for the Purpose of Funding Consultant Services; Providing the City Manager with the Authority to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title, and City Attorney Ottinot said that the next four items are all related and we can take them up all at once, lOE, lOF, 10G, and lOR City Manager Szerlag said that we are in a constant need of architectural, engineering, and planning services that go beyond the scope of our specific Capital Improvement Projects, where in this current budget year, we placed those services under specific projects. Assistant City Manager/Finance Douglas Haag reported noting that the City Manager would be authorized to approve work authorizations up to an amount of $20,000.00 for a specific project that is budgeted and funded, allowing us to continue moving the projects along maintaining forward progress and coming back for ratification afterwards. Public Speakers: none Mayor Edelcup said then that the $20,000.00 is an increase from $10,000.00, and Assistant City Manager Haag said that is correct but it is a little different here because we are already pre-approving and pre-qualifying vendors and establishing a not to exceed budgetary amount. Mayor Edelcup said then that the people that we are pre-approving are the pool that we have the resource to draw from, from project to project, from specific skill to specific skill. Mayor Edelcup said he is uncomfortable with the $500,000.00 and he would like to suggest that it be cut down to at least $200,000.00 and he knows that this Commission is supportive of all the projects that come along but he would rather that the City Manager come back to the Commission more often to look at it, as opposed to doing it at one shot. Vice Mayor Thaler said that he doesn't feel that it should be split out from our Capital funding, but he agrees with the $20,000.00, taking it from 10 to 20 but he thinks it should be left under one category because you are going to be looking at a number of different accounts within the Capital Spending Account. Mayor Edelcup said one of the problems is they can't take it from a contingency fund and spend it directly, it has to go into an operating fund. City Manager Szerlag said that is correct, we do need to have a fund to expense monies from and 16