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<br />(7) <br /> <br />BALLOT CARDS <br /> <br />1. Ballot cards for an election are ordered in an amount which approximates the <br />reg istration. <br /> <br />a. The election title and date are printed on stub #2 and at the bottom of the cards <br />to insure that the ballot cards can only be used in the election for which they <br />are printed. <br /> <br />b. The ballot cards are also to be consecutively numbered with the number printed <br />on both stubs 1 and 2. <br /> <br />c. A copy of the ballot card order is sent to the Elections Department's Voting <br />Equipment and Supply Supervisor who is designated to receive the printed <br />ballot cards. <br /> <br />2. A staff member of the Elections Department's Systems Division will be assigned to <br />inspect the ballot cards upon receipt to insure that they are in accordance with the <br />order. <br /> <br />a. The prepunches, if any, are checked to insure that they are in proper card <br />column. <br /> <br />b. The thickness and length of the ballot cards are checked to insure that they can <br />be processed through the documation card readers. <br /> <br />3. The Elections Department's Voting Equipment and Supply Supervisor is <br />responsible for preparing the Ballot Accountability Form (Exhibit IV), for the <br />election, on which the precinct number, the consecutive number of the ballot cards <br />and the total number of the ballot cards issued will be printed based on the ballot <br />card order. <br /> <br />4. The ballot cards are stored in one of two rooms within the Elections Department's <br />Voting Equipment and Supply Center from the time they are received until they are <br />set up for delivery to the Distribution Centers. <br /> <br />a. The Elections Department's Voting Equipment and Supply Center is equipped <br />with a monitored security system. <br /> <br />b. The rooms where the ballot cards are stored are locked at all times. <br /> <br />c. The Elections Department's Voting Equipment and Supply Supervisor and his <br />assistant each have keys to the ballot storage rooms. The only other key to <br />those rooms is kept in the safe in the main office. <br /> <br />d. The Elections Department's Voting Equipment and Supply Supervisor has the <br />authority to allow Elections Department employees into the ballot card storage <br />rooms on an as needed basis. <br /> <br />e. Entry into the ballot card storage rooms by individuals who are not employees <br />of the Elections Department must be authorized by either the County <br />Supervisor of Elections or Assistant Supervisor for Election Services. <br /> <br />2.3 <br />