Reso 2000-187 - Laserfiche WebLink

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CERTIFICATION OF ASSURANCES Florida Department of Juvenile Justice 2000/2001 Grant Programs ." .,. The Department of Juvenile Justice requires that Grant recipients make certain legally enforceable promises to the Department of Juvenile Justice regarding their programs. The recipients must comply with the promises to receive and maintain grant awards. Assurance is hereby given: 1. That the FY 1999/2000 grant period begins on March 1,2000, and continues through June 30, 2000; and that the FY 2000/2001 grant period begins on July 1,2000, and continues through June 30, 2001. That the total costs incurred will not exceed the grant award. That the grant recipient will maintain all records and provide any information as required by the Department of Juvenile Justice to ensure fiscal and program accountability. That documentation shall be maintained at the grant recipient's office for a period of five years from the termination or completion of the grant period, or until an audit has been conducted and any findings resolved, whichever is later. 2. For amounts received in excess of $25,000, a financial audit of the grant-funded program shall be com- pleted in accordance' with the Rules of the Auditor General, Chapter 10.600 Audits of State Grants and Aids Appropriations, promulgated pursuant to Section 11.45, Florida Statutes. If the amounts received do not exceed $25,000, a sworn affidavit from the agency head must be submitted stating the program has complied with the provisions of the grant. A copy of the audit or sworn affidavit must be received by the Department of Juvenile Justice no later than November 30, 2001. The Department of Juvenile Justice reserves the right to require a financial audit on any grant-funded program. Failure to comply with audit requirements may disqualify the agency from further grant opportunities. I 3. That all property and equipment in excess of $999 requires three written competitive bids and that this documentation will be kept on file. That all property and equipment will meet and not exceed Department of Juvenile Justice Information Technology Standards. That all property and equipment purchased with grant funds will be properly identified and a record of such property and equipment will be sent to the Grant Manager. That all property and equipment purchased with grant funds will remain the property and equipment of the State of Florida, Department of Juvenile Justice, and will be returned to the Department upon termination of the grant. That all travel will be performed in accordance with Section 112.061, F.S. That funds will not be used for lobbying as stated in Section 216.347, F.S. 4. That any change in the grant after the Grant Award must be requested and approved in writing by the grant administrator prior to the change(s) taking place or the grant may be revoked for cause. That the grant recipient and the state may change the grant only by mutual agreement and in writing. That the Department of Juvenile Justice is entitled to offset future reimbursements against the amount of disallowed expenditures until the Department of Juvenile Justice is fully reimbursed. That the grant recipient understands and agrees that the state may terminate this grant for convenience or cause without further liability to the state for expenses incurred after the termination date. 5. That the grant recipient agrees not to commingle grant funds with other personal or business accounts. That the grant recipient may transfer between approved line items up to ten percent (10%) or $1,000, whichever is greater, of any budget category without prior approval, and that that this transfer may be exe- cuted only once. That a budget amendment may be requested with appropriate justification and approved in writing by the Department of Juvenile Justice grant administrator without affecting this transfer provi- sion, and that this method of budget amendment must be in writing and approved prior to the expenditure. 6. That the grant recipient will comply with the Department of Juvenile Justice background screening requirements. That proof of grant employee screening by DJJ is required. That reimbursements for payment will not be made to an agency for an employee who has not received a favorable preliminary screening and a favorable final screening within six (6) months. 20/CG