Reso 2001-329 - Laserfiche WebLink

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Administrative Regulation # 1-10 Supercedes: N / A City of Sunny Isles Beach Christopher J. Russo, ~ Manager Issue Date: May , 2001 Revised: N / A 3. Security: The City reserves the right to access and monitor data and files, including e-mail and any web site locations on City computers. All files are subject to inspection by Department Heads, the Information Systems Coordinator, and the City Manager. Also, all files are to be available in accordance with the Sunshine Laws of the State of Florida. And as such, City employees have no right to privacy as it relates to any data stored on the City's computer systems. In order to use the sy~tem, every employee must be assigned a user I.D. and password. System access authorization is required for new users to be added to the system. New users must set an appointment with our Information Systems Coordinator or other designated staff for a brief training session on proper use of the hardware and software. Only authorized personnel may use City equipment, and City equipment is to be used for City business. You should not reveal your password to anyone - even a fellow employee under any circumstances. Any user no longer employed by the City, will be immediately locked out from the system upon notification from the Department Head or supervisor to the Information Systems Coordinator. 4. General Guidelines: Access to computer systems and networks owned or operated by the City of Sunny Isles Beach impose certain responsibilities and obligations, which are granted subject to City ordinance and State and F ederallaws. Copyright violations and software piracy are illegal. All computer data files and documents originating in a City department shall be considered records of the City and as such are subject to the City's records retention and disposition schedules promulgated by State law. All computer systems hardware and software provided to an employee are provided for the purpose of aiding that employee in the performance of the employee's job functions. All hardware and software used is to be supplied and installed by the appropriate City staff member. Hardware or software that is unauthorized or unlicensed by the City may not be used or installed in any City computer. All hardware or software necessary to perform job duties should be requested of your Department Heads. 5. Acceptable Activities: The following list, although may not be conclusive, provides some examples of acceptable uses. (a) Communication with Federal, State, or local government personnel, vendors and other private businesses. (b) Engage in communications, including information exchange, for professional development or to maintain knowledge or skills. (c) Engage in activities involving City business.h (d) Engage in communication for general administrative purposes. Page 2 of 4