Reso 2001-329 - Laserfiche WebLink

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Administrative Regulation # 1-10 Supercedes: N / A City of Sunny Isles Beach Christopher J. Russo, ~i Manager Issue Date: May , 2001 Revised: N / A 6. Unacceptable Activities: The following uses of City computers and equipment are prohibited. This list is meant to be illustrative and may not be conclusive. (a) Attempt to circumvent or subvert system network security measures. (b) Engage in any activity that might be purposefully harmful to systems or to any information stored thereon, such as creating or propagating viruses, disrupting services, damaging flies, or making unauthorized modifications to City data. (c) Engage in private commercial use such as, but not limited to, shopping or gambling (d) Use City computer system for commercial or partisan political purposes such as using electronic mail to circumvent advertising for products or for political candidates. (e) Transmit threatening, obscene, or harassing messages through electronic mail. (f) Transfer obscene or suggestive messages or graphic images or visit obscene or pornographic websites in violation of the City's sexual harassment policy or any other policy of the City. (g) Access or attempt to access data files of another person. (h) Harm or destroy data files other than editing or deleting information in the normal course of one's job duties. (i) Send or forward chain or multi-level marketing letters. G) Engage in obsessive personal use of electronic mail. (k) Unauthorized accessing and/or downloading of material from the Internet. 7. Electronic Mail: E-mail messages and their attachments are official records when they are created or received in the transaction of public business and retained as evidence of official policies, actions, decisions, or transactions. E-mail messages and their attachments that are kept because they have valuable information content are also records. Examples of messages sent bye-mail that typically are records include but are not limited to policies and directives, correspondence or memorandum related to official business, work schedules and assignments, agendas and minutes of meetings, drafts of documents that are circulated for comments or approval, any document that initiates, authorizes or completes a City business transaction and final reports or recommendations. Examples of messages that typically do not constitute records are personal messages and announcements not related to official business. 8. E-mail Responsibility: The dual nature of electronic mail, immediate and informal like a phone, irrevocable like a memorandum, along with the impossibility of anyone monitoring and managing staff members' Page 3 of 4