Laserfiche WebLink
The Honorable City Commission <br /> October 11,2005 <br /> Page 2 of 3 <br /> with the other systems. Laserfiche is a proven product with over 21,000 installations worldwide. <br /> R&S Integrated, which Laserfiche recommended as the preferred local reseller of their product, <br /> has an excellent track record and has completed over 100 system installations including the cities <br /> of Miami, Boynton Beach, Wellington, and Kissimmee. Site visits conducted by Sunny Isles <br /> Beach staff to two locations indicated that current users had a high level of satisfaction, both <br /> with the Laserfiche product and with the customer service and responsiveness of R&S <br /> Integrated. <br /> It is estimated that the integration of the Laserfiche system will take place over the course of two <br /> years, and will include the Building, City Clerk, Finance, and Police Departments. It is <br /> estimated that the total cost for implementing Laserfiche in all four departments would be <br /> roughly $600,000. This total includes software, hardware, and professional services. The <br /> greatest part of this estimated cost (roughly 78%) is tied up in the conversion of existing records <br /> from hard copy to an electronic format, which requires each document to be scanned and <br /> manually checked for quality. Once the backfile of records is converted to electronic format, <br /> however, City staff will scan records into the system from that time forward and it will no longer <br /> be necessary to pay the per-document scanning charge. Yearly maintenance charges will be <br /> roughly $18,000 once the system is fully implemented. <br /> Laecrfiche Document Imaging Agenda Memo <br />