Reso 2006-881 - Laserfiche WebLink

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B) Pre-Agreement Expenses. The incurring of Pre-Agreement Expenses creates no obligation on the County to execute a Grant Agreement or Interlocal Agreement, as the case may be, or otherwise satisfy those expenses. However, prior to the effective date of the Grant Agreement or lnterlocal Agreement, as the case may be" a Recipient may incur eligible Pre-Agreement Expenses as defined in Article I - Section 4, and then after the effective date of the Grant Agreement or lnterlocal Agreement, as the case may be, be reimbursed for those costs, provided that: 1) The costs and activities are funded as part of the Funding Allocation award and are in compliance with the requirements of the Ordinance and these rules. 2) For those Projects funded from proceeds from the first sale of BBC Program general obligation bonds (the "Series 2005 Bonds"), reimbursement for Pre-Agreement Expenses is limited to those Pre-Agreement Expenses incurred on or after November 2, 2004, unless previously approved by the Board. For those Projects funded by bond proceeds from bond sales subsequent to the sale of the Series 2005 Bonds, reimbursement of Pre-Agreement Expenses is limited to those Pre-Agreement Expenses incurred one (1) year prior to the first day of the Application Submission Period, unless previously approved by the Board. 3) The Recipient has notified the County Manager in writing of the intent to submit eligible Pre-Agreement expenses for reimbursement within 30-days of a Grant Agreement or lnterlocal Agreement being executed. Recipients shall send a letter addressed to the County Manager for his review and approval of eligible expenses. C) Payment. Recipients are paid allocated funds subject to the following conditions: 1 Cost of Issuance of Bonds. Not more than one percent (1 %) of the value of each Funding Allocation award may be earmarked for all costs incidental to the preparation, issuance and administration of the BBC GOB Program. 2 Timing. Project costs eligible for reimbursement shall be incurred between the effective date of, and the Project completion date identified in, the Grant Agreement or the lnterlocal Agreement, as the case may be, with the exception of Pre-Agreement Expenses. 3) Soft Cost Limits. Project Soft Costs for Planning Services, Design Services and Project Administration, as defined in Article 1 Section 4, "Soft Costs", are eligible for funding provided that bond proceeds utilized to pay for such costs do not exceed seventeen percent (17%) of the total bond proceeds allocated to a given Project. This limitation may be waived by the Board. Where a major Project is funded in phases, this cost limit may not necessarily apply to each individual Project phase, but must apply to the Funding Allocation for the Project. 4) Recipients will implement their own procurement process; however, they shall comply with all applicable Federal, State and local laws and regulations, including the County ordinances and regulations. 5) Recipients are responsible for managing the day-to-day operations of Funding Allocation supported activities, and maintaining communications with the County Manager regarding the Project. Recipients must monitor Funding Allocation supported activities to assure Building Better Communities Administrative Rules 120f22