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MIAMI- -. '. -'0-. c_.... ,"" -. ~lr~ iii a I)! II ~jl~ STEPHEN P. CLARK CENTER DEPARTMENT OF PHOCUHI:MEN I MANAGt:Mt:N I OFFICE OF THE DIRECTOR 111 NW 1 ST STREET SUITE 1300 MIAMI, FLORIDA 33128-1974 (305) 375-5257 FAX: (305) 375-2316 MIAMI-DADE COUNTY, FLORIDA July 5, 2005 Dear Colleagues: For many years, Miami-Dade County has furnished copies of award sheets to municipalities and other quasi- governmental entities through our Joint Purchasing Program. This Program has provided your organization with the ability to access County established contracts with favorable terms, conditions and pricing. Accessing County contracts will become easier in the near future as we make upgrades to our eProcurement system. Award sheets and contract documents will soon be available on-line. As an added incentive for utilizing established Miami-Dade County contracts, we would like your entity to become a partner in our User Access Program (UAP). This Program will enable your organization to share a revenue rebate and keep 1/2% by " accessing established Miami-Dade County contracts. In order for your entity to participate in the UAP and access Miami-Dade County contracts in the future, you must do the following; Sign and return the enclosed Miami-Dade County Joint Purchase and Entity Revenue Sharing Agreement via fax to (305) 372-6099 Agree to make reference to the specific County contract bid number in all purchases orders Indicate your unique County assigned UAP number on all orders issued against County established contracts Deduct a 2% discount from all related vendor invoices, prior to paying their invoice Disburse the discounted amount as follows: 1.5% rebated to Miami-Dade County on a quarterly basis, along with the attached report form; and retain 0.5% by your entity as a rebate We know that budget constraints are an issue for all of us. The UAP can add up to substantial dollars for your entity in terms of saved administrative and personnel costs, plus the bonus of the revenue rebate. I would like to point out that this deduction is similar to the method your Finance Department may currently use to take a "prompt payment" discount from invoices. Additionally, many entities already have processes in place to make payments to Miami-Dade County for support services provided by our County. We welcome the opportunity to present this Program to your entity representative(s) in person. If you would like to schedule a presentation or if you have any questions regarding this opportunity, please call my office and speak with either Tom Blaine at (305) 375-5375 or Celia Hudson at (305) 375-2898. Thank you again for your continued interest in accessing Miami-Dade County contracts. Enclosure