Reso 2008-1309 - Laserfiche WebLink

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MCCi. a limited liability Company and subsidiary of MUNICIPAL CODE CORPORATION, which is duly organized and existing under the laws of the State of Florida. hereinafter referred to as MCCi, hereby offers the MuniAgenda Software & Services to the City of SUNNY ISLES BEACH, FL. a corporation duly organized and existing under state law. hereinafter referred to as the Client, according to the following terms and conditions. 1. MUNIAGENDA SOFTWARE 1.1. MuniAaenda Editions. MCCi will provide the client with the MuniAgenda Software (developed by NovusoJutions) which is a web based solution designed specifically for Government organizations. MuniAgenda will save time and mone)' by streamlining the process of Agenda item creation. MuniAgenda Editions are listed below: a. Standard. MuniAgenda Standard Edition includes the core code for managing your Agenda process for multiple meetings within your organization. A feature overview follovy"S below: . Meeting Bodies -For example City Council, Planning & Zoning, Finance Committee, elc... Each of these may have multiple meeting types. . Create Agenda Items- Authorized users can create items for your upcoming meetings. . Add Attachments - Users can add multiple attachments to any item. . Workflow - Users can "send" items for approval to users who are part ofthe review and approval process for that item. As an option, MCCi can configure "predefined" workflows with email notification. . Item Details Page - The item details page used to create an Agenda item can be customized as an option in the standard edition. Clients can choose to go with the standard item details page at no additional cost. . Public Aaenda - The agenda viewed by the public can be customized to meet your specific need. Clients can choose to go with the standard agcnda layout at no additional cost. . Clerk Meetin& ManaKer - The board clerk can manage meetings dates and types in a simple to use interface. . Item Cateaories - Clients can define the categories of items being created. . Independent User Man_aement - You can mange your users within MuniAgenda without interaction with active directory or other services. . Internal Item Search - Internal users can search for items in the database for research purposes. . Convert Attachments to PDF -Automatically convert all attachments to PDF for presentation to thc public. MuniAgcnda uses a convcrsion tool that will convert most attachments to PDF on upload. The tool takes advantage of a print driver to handle the conversion. This feature requires a single copy of the client application the file was created to be loaded on the server. For example, in order to convert office documents you must add a single license of Microsoft Office to the server. . One Click Printin& of Agenda - Users can print an entire AGENDA packet with one click from one single PDF file. The Agenda along with all the attachments are "stitched" into one single POF file. . Internal departmental access to aaendas - MuniAgenda can be configured to allow internal users access to your agendas at specific points. For example, you may choose to have departments view agendas that are still in draft mode. This will allow staff to see what's coming up knowing it is not finalized. You may prefer to restrict staff to view agenda t,hat are finalized. Finally you may want to offer both options. MuniAgenda is easily configured to support aU options at no additional costs. . Board Member Access - MuniBOARDVlEW offcrs board members clectronic access to agcnda, draft and final minutes and full research capability. Members can easily view upcoming agendas and make private comments as part of their meeting prepllJ'lltion. These meeting comments can be used during the meeting to remind the member of comments they want to make Of present. Viewing draft milUltes prior to the next meeting is easy using MuniBOARDVIEW and comments can be made on draft minutes as weU if there is discussion required prior to approval of minutes. The online research option offers members the opportUnity to quickly research past items with a few mouse clicks. This feature reduces the strain on staff who often receive calls from members for research. MuniAgenda Standard edition is shipped with a standard alenda layout at no added cost. Your logo canS I B be added to the standard layout at no cost. Some clients desire customization so the agenda layout matches the one they use today. This is an option with MuniAgenda standard edition. See the pricing section for S I 4