Reso 2016-2594 - Laserfiche WebLink

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3.1 Overview of the Solicitation Process The Department intends to use an ITN to conduct this solicitation, which includes the following components (detailed below): Qualification Questions, Technical Proposal, Price Proposals, Forms and Additional Information. The Department reserves the right to award to one or multiple Respondents. The Department intends to select one of two award options. If the Department chooses Award Option 1, the Office and Educational Consumables Contract will be awarded to one Respondent. If the Department chooses Award Option 2, the Office and Educational Consumables Contract will be awarded to multiple Respondents, including but not limited to Respondents providing statewide coverage and Respondents providing regional coverage. If the Department chooses Award Option 2 and awards the contract to multiple Respondents, Eligible Users will have the option to conduct requests for quotes. Refer to Section 6—Technical Specifications and Section 7 — Evaluation and Selection for details of the response submissions, evaluation and selection process. 3.1.1 Qualification Questions The intent of the Qualification Questions is to determine if Respondents are capable and willing to meet the mandatory requirements of this solicitation. Respondents will submit Yes / No answers to each mandatory question within the MFMP Sourcing Tool. All of the submitted responses to the qualification questions in the MFMP Sourcing Tool will be reviewed by the Procurement Officer. Respondents that answer "No" to any of the mandatory requirements will not have their remaining Technical or Price proposal scored and will be disqualified to participate in this solicitation.. Respondents that answer "Yes" with all the qualification questions by answering "Yes" to all of the mandatory requirements will be evaluated on their Technical Proposals. Applicants should use care and integrity in preparing their responses to the qualification questions, since these are mandatory requirements and will not be negotiable during the solicitation process. 3.1.2 Technical, Price Proposals, Forms and Additional Information All Respondents are asked to submit a Technical Proposal, Price Proposal(s), and required forms. All Respondents' Technical Proposals will be opened and scored before the Respondents' Price Proposals are opened. Only Respondents scoring 280 points or more on their Technical Proposals will have their Price Proposals scored. All Respondents shall use the MFMP Sourcing Tool to submit their responses to the Technical and Price Proposals. Respondents shall also complete and upload the required forms and additional information below in the MFMP Sourcing Tool: • Attachment A- Reference Check Form (2 Customer References are required) • Attachment B -Certification of Drug Free Workplace Program Form • Attachment C - Department of State Registration Form/Authority to Do Business in the State of Florida • Attachment D- Ordering Instructions • Respondent's Dunn and Bradstreet SQR Report • Respondent's Proposed Catalog With List Prices Respondents Offering Statewide Coverage: Only Respondents scoring 280 points or more on the Technical Proposal will have their Price Proposals scored. The Department requires Respondents offering statewide coverage to submit Price Proposals using Attachment E - Statewide Price Proposal Tool. Respondents must fill out all the worksheets in Attachment E. Since the Department may choose either to award the contract to a single statewide respondent or multiple statewide and regional respondents, Respondents must submit two Price Proposals contained within Attachment E. "Price Proposal #1" represents a Respondent's proposed pricing if the Department awards the contract to a single Respondent, and "Price Proposal #2" represents a Respondent's proposed pricing if the Department chooses to award the contract to multiple Respondents. 618-001-10-1 Office and Educational Consumables ITN Page 18 of 77