Reso 2016-2594 - Laserfiche WebLink

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After the proposal submission due date, the Department will score both Price Proposal#1 and Price Proposal #2 and add each separately to the Respondent's Technical Proposal score to calculate the following two scores: Technical Proposal + Price Proposal#1 (single award) = Score A Technical Proposal + Price Proposal#2 (multi-award) = Score B The Respondents' final Stage 1.scores above will be used to rank all responsive proposals to determine which Respondents will move to negotiations. See Section 3.13 for more details on the Department's award criteria. Respondents Offering Only Regional Coverage: Only Respondents scoring 280 points or more on the Technical Proposal will have their Price Proposals scored. The Department requires Respondents offering regional coverage to submit a Price Proposal using Attachment F - Regional Price Proposal Tool. Respondents must fill out all the worksheets in Attachment F, including indicating which regions they propose to cover. If the Respondent is able to cover all four (4) regions in the State, the Respondent must submit their Price Proposals using Attachment E - Statewide Pricing Proposal Tool. After the proposal submission due date, the Department will score the Price Proposal and the score to the Respondent's Technical Proposal score to calculate the following final score: Technical Proposal + Price Proposal = Region Score The Respondents' final score above will be used to rank all responsive proposals to determine which Respondents will move to negotiations. See Section 3.13 for more details on the Department's award criteria. 3.1.3 Negotiations The Department intends to have discussions with the top three scoring Respondents under each award option to discuss their Technical and Price Proposals. The Department reserves the right to conduct negotiations with more or less than three Respondents if it is deemed in the best value of the State. Discussions will focus on identifying potential opportunities for improvement of value delivered to the State. Respondents will be provided with the opportunity to submit best and final Technical and Price Proposals. The Department will score resubmitted Price Proposals to determine final scores that will be used in the award decision. The Department reserves the right to finalize the negotiations at any point and post an "Intent to Award" notice. Respondents Offering Statewide Coverage: After analysis and ranking of Respondents under both Score A and Score B, the Department reserves the right to negotiate, either serially or concurrently, with the top three scoring Respondents providing statewide coverage under both the single award and multiple award scenarios. Respondents Offering Only Regional Coverage: After analysis and ranking of Respondents under the each of the 4 Regions, the Department intends to negotiate with only the top scoring Respondent in each region. 3.2 Use of S. P. Richards The Department is using Quarter 1, 2010 S.P. Richards' retail list price as a consistent reference point for pricing analysis and comparison across Respondents during this solicitation and will use S. P. Richards' retail list price to provide a mechanism to manage pricing throughout the contract period. S.P. Richards' Quarter 3, 2010 retail price list will be used to establish the list prices for the effective date of the contract through Quarter 4 2010. Beginning Quarter 1 2011, S.P. Richards' published quarterly list prices will be used to update contract pricing for non-generic items, where available. This does not mean that a Respondent must use S.P. Richards as their wholesaler. For the items contained in the Core Items and Generic Core Items worksheet, Respondents shall submit discounts off of the Quarter 1 2010 List Price by provided Product Category. 618-001-10-1 Office and Educational Consumables ITN Page 19 of 77