Reso 2016-2594 - Laserfiche WebLink

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For every item contained in the Generic Core Items worksheet, Respondents shall submit proposed products that are equal to or higher quality than the items listed and are the same unit of measure as the listed item. For the Generic Core Items that are from the current contract, a link to the Contractor's website with more detailed product description and specifications is provided by clicking on the Item Description in blue text. For generic paper product category items, the basic product specifications are contained in the Item Description field. The following information shall be submitted by Respondents for every Generic Core Item listed: Proposed Item Manufacturer Name, Proposed Item Manufacturer Part Number, Proposed Item UPC, Proposed Item Unit of Measure, and Proposed Item Unit List Price. Respondents shall also submit a proposed percentage discount from the List Price by provided Product Category to be applied to the listed Generic Items proposed in the Generic Core Items worksheet. The proposed Generic Core Item Category discount percentages will apply to all generic items that are in the scope of this solicitation that the Respondent intends to provide Eligible Users. Discounts must be submitted for every Product Category in order for a Respondent's Price Proposal submission to be deemed responsive. The .proposed discounts off of List Price will remain fixed for the length of the contract, and the duration of any extensions. 5th Tab D-Generic Non-Core Items Pricing The same Product Category discount percentages proposed for Generic Core Items will be applied to the Estimated Annual Extended List Price for Generic Non-Core items. This discount will remain fixed for the entire life of the contract, including any extensions. Discounts must be submitted for every Product Category in order for a Respondent's Price Proposal submission to be deemed responsive. 6th Tab Total Price Proposal#1 This sheet will indicate the sum of the Total Extended Net Price subtotals from A - Core Items, B - Non-Core Items, C - Generic Core Items, and D - Generic Non-Core Items. Be sure that the cells D8 through D12 are shaded green. If any of these cells are shaded red, you will need to go to the applicable worksheet and make sure you have entered required information in all yellow-shaded cells. The amount in cell B13 is your Total Price Proposal#1. 7th Tab Total Price Proposal#2 Respondents will fill in the %discount off list price by product category that you propose if the Department chooses to award to multiple Respondents. The % discounts in this table are applied to the Total Estimated Extended List Price Be sure that there are no cells marked "Missing Data". If any of these cells F10 through F21 and F23 through F28 are shaded red, you will need to make sure you have entered required information in all yellow-shaded cells. The amount in cell E29 is your Total Price Proposal#2. 8th Tab Audit Costs The Department is interested in determining Respondent's cost for implementing external auditing on this contract. The Department requires Respondents to provide a value estimating the Respondent's cost to obtain these 3rd party auditing services if awarded the contract. This section will not be scored and it is for information purposes only. The Department requests Respondents to provide pricing on Price Proposal #1 and Price Proposal #2 exclusive of the audit option. If the Department chooses to incorporate the - auditing services as described, it will be discussed with Respondents during negotiations and Respondents will have the opportunity to refine their pricing before the Best and Final Offers are due. Entry of the amount in the table is required for a Respondent's Price Proposal to be considered responsive. 9th Tab Volume Discounts 618-001-10-1 Office and Educational Consumables ITN Page 54 of 77