Reso 2016-2594 - Laserfiche WebLink

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The Respondent with the lowest responsive Price Proposal in each region (Regions 1, 2, 3 and 4) shall receive the maximum 600 points. All other qualified Respondents' final Price Proposals in each region that are deemed responsive by the Department shall receive a prorated amount of the maximum 600 points. Remaining Respondents' points shall be calculated by determining the percentage difference between the lowest Respondent's Price Proposal and the remaining Respondents' Price Proposals. The percentage difference shall be deducted from 100% and multiplied by 600 to determine the number of points that each remaining Respondent shall receive. Price Proposal Scoring Example for Regions 1, 2, 3, and 4 Assumptions: Lowest Respondent's final validated Price Proposal: $19,000,000 Respondent 2 final validated Price Proposal: $22,000,000 Calculations: 1. Determine percent difference between Respondent 2 and Respondent 1: (Respondent 2 Price Proposal — Respondent 1 Price Proposal) / Respondent 1 Price Proposal = ($22,000,000—$19,000,000)/$19,000,000 = 15.79% 2. Determine Prorated Points for Respondent 2: 100%— 15.79% = 84.21%. Calculate Points for Respondent 2: 84.21% x 600 = 505.26 points 7.3 Negotiations The Department intends to have discussions with up to the top three highest scoring Respondents under each award option to discuss their Technical and Price Proposals. The Department reserves the right to conduct negotiations with more or less than three Respondents if it is deemed in the best interest of the State. Discussions will focus on identifying potential opportunities for improvement of value delivered to the State. Respondents will be provided with the opportunity to submit best and final Technical and Price Proposals. The Department will then evaluate resubmitted Price Proposals to determine the award decision. The Department reserves the right to finalize the negotiations at any point and post an "Intent to Award" notice. Respondents Offering Statewide Coverage: After analysis and ranking of Respondents under both Score A and Score B as outlined in Section 3.1.2. The Department reserves the right to negotiate, either serially or concurrently, with the top three scoring Respondents providing statewide coverage under Score A- Single Award and the top three offering statewide under Score B -Multiple Award. Respondents Offering Only Regional Coverage: After analysis and ranking of Respondents under the each of the 4 Region Scores, the Department intends to negotiate with only the top scoring Respondent in each region. 618-001-10-1 Office and Educational Consumables ITN Page 64 of 77