Reso 2016-2601 - Laserfiche WebLink

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l 3. TERM. Subject to the provisions relating to the termination of this Agreement as set forth hereunder, this Agreement shall commence upon execution of the Agreement and shall terminate no later than three (3) years thereafter. 4. COMPENSATION. The Contractor agrees to provide Services on an as needed basis in an amount not to exceed Forty Thousand Dollars ($40,000.00) for equipment rental for various events held via the Cultural & Community Services Department in addition to Five Thousand Dollars ($5,000.00) for miscellaneous rentals on an as needed basis for the department of Public Works,bringing the total contract amount not to exceed Forty Five Thousand Dollars($45,000.00) ("Compensation"). The City is not required to reimburse the Contractor for any services beyond the agreed upon Compensation unless the services are authorized by amendment and approved as required by the City's purchasing procedures. Payment to Contractor for all charges and tasks under this Agreement shall be in accordance with this Agreement and a schedule of charges reflected in Attachment "A", which is attached hereto and incorporated herein by reference, and under the following conditions: a. Permit Fees. Actual permit fees shall be reimbursable to Contractor at cost, per Addendum No. 1 to ITB No. 16-08-01. b. Payment Schedule. Invoices received from the Contractor pursuant to this Agreement will be reviewed by the initiating City Department. If services have been rendered in conformity with the Agreement, the invoice will be sent to the Finance Department for payment. Invoices must reference the contract number assigned hereto. Invoices will be paid in accordance with the State of Florida Prompt Payment Act. c. Availability of Funds. The City's performance and obligation to pay under this Agreement is contingent upon an annual appropriation for its purpose by the City Commission. In the event the City Commission fails to appropriate funds for the particular purpose of this Agreement during any year of term hereof, then this Agreement shall be terminated upon ten(10)days written notice and the Contractor shall be compensated for the Services satisfactorily performed prior to the effective date of termination. d. Final Invoice. In order for both parties herein to close their books and records, the Contractor will clearly state"final invoice"on the Contractor's final/last billing to the City. This certifies that all services have been properly performed and all charges and costs have been invoiced to the City. Since this account will thereupon be closed, any other additional charges, if not properly included on this final invoice, are waived by the Contractor. Contractor shall make no other charges to the City for supplies, labor, taxes, licenses, permits, overhead or any other expenses or costs unless any such expense or cost is incurred by Contractor with the prior written approval of the City. If the City disputes any charges on the invoices, it may make payment of the uncontested amounts and withhold payment on the contested amounts until they are resolved by agreement with Contractor. Contractor shall not pledge the City's credit or make it a guarantor of payment or surety for any contract, debt, obligation,judgment, lien, or any Page 2 of 8 S 0 B C2649-1617-009—SUNBELT RENTALS INC.