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I I I I I I I I I I I I I I I I I I I ------ -- - - . - - . - - - - --- ---- - F. EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S QUALIFICATIONS FOR THIS CONTRACT (Present as many projects as requested by the agency, or 10 projects, if not specified, Complete one Section F for each project.) 20. EXAMPLE PROJECT KEY NUMBER 6 21. TITLE AND LOCATION (City and State) Disaster Preparedness Review / Daytona Beach FL 22, YEAR COMPLETED PROFESSIONAL SERVICES CONSTRUCTION (If applicable) On 23, PROJECT OWNER'S INFORMATION a. PROJECT OWNER City of Davtona Beach b. POINT OF CONTACT NAME Ricardo Kisner c. POINT OF CONTACT TELEPHONE NUMBER 386-671-8060 24. BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT (Include scope, size, and cost) Fees: $23,775 During the 2004 hurricane season the City of Daytona Beach experienced difficulty in obtaining reimbursement from FEMA for its disaster recovery expenditures. Almost all the challenges in getting reimbursed were the result of inadequate documentation provided by participant workers to FEMA for reimbursement funding on FEMA's "Project Worksheets" (PWs). During the recovery effoI1s not all city staff members were aware of the documentation that would later be required for reimbursement. Further, FEMA representatives were not continuously on-site to guide the documentation process, The urgent nature of the recovery activities and the absence of clear documentation protocols at the various levels of city staff resulted in inadequate documentation of many expenditures at the time. This inadequacy required Finance Department staff to reconstruct support documentation well after the fact by sorting through time sheets and expense records and interviewing city employees. At a minimum, this complication caused delays in the disbursement of 6,5 million dollars of requested reimbursement funding, For some expenditures the lack of documentation resulted in the pennanent loss of the opportunity for reimbursement. In May 2006 the city engaged Malcolm Pimie to review and evaluate the FEMA reimbursement processes used by the city for the 2004 hurricane events, Our evaluation comprised interviews with city staff and reviews of documentation including the city's Comprehensive Emergency Management Plan, and rep0l1ing systems currently used by the Emergency Operations Center, Finance Depm1ment, and Public Works Department. RELEVANT FEATURES . Malcolm Pirnie retained to review and evaluate FEMA reimbursement processes used for 2004 hurricane events . Interviews with city staff and reviews of documentation 25. FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT a. (1) FIRM NAME Malcolm Pirnie, Inc. (1)FIRMNAME Malcolm Pirnie, Inc. b. (2) FIRM LOCATION (City and State) Maitland FL (2) FIRM LOCATION (City and State) Tam a FL M903301 / WHI STANDARD FORM 330 (6/2004) PAGE 3