Ordinance 98-16 - Laserfiche WebLink

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presiding officer, the Clerk shall then determine whether a quorum is present and in that event shall call for the election of a temporary presiding officer. Upon the arrival of the presiding officer, the temporary presiding officer shall relinquish the chair upon the conclusion of the business immediately before the Commission. Rule 5.02. ROLL CALL The Clerk shall call the roll of the members, and the names of those present shall be entered in the minutes. In the event the roll call reflects the absence of any member on official City business that fact shall be noted in the minutes. Any City Commissioner who intends to be absent from any Commission meeting shall notify the Clerk of the board of the intended absence as soon as convenient. Rule 5.03. QUORUM. A majority of the Commissioners then in office shall constitute a quorum. No ordinance, resolution or motion shall be adopted by the Commission without the affirmative vote of the majority of all the members present. Rule 5.04. FAILURE TO ATTAIN A QUORUM. Should no quorum attend within thirty (30) minutes after the hour appointed for the meeting of the Commission, the presiding officer or the Clerk may adjourn the meeting until another hour or day unless by unanimous agreement, those members present select another time. The names of the members present and their action at such meeting shall be recorded in the minutes by the Clerk. Rule 5.05. AGENDA (a) ORDER OF BUSINESS. There shall be an official agenda for every meeting of the Commission which shall determine the order of business conducted at the meeting. The order of business shall be as follows: (1) call to order/roll call of members, pledge of allegiance, approval of minutes, agenda/order ofbusiness ( additions! deletions), special presentations, (2) Zoning matters, (3) Ordinances submitted for first reading which may be handled as a consent agenda at the pleasure of the Commission, (4) public hearings, which shall be held at specially scheduled time, if the notice so states, (5) time sensitive items, which shall include contracts and other matters which the City Manager determines to be time sensitive; (6) resolutions, (7) discussion items. Items shall be considered in the order in which they are placed on the agenda unless a majority ofthe Commissioners determines to deviate from the printed agenda. The Commission shall not take action upon any matter, proposal, or item of business which is not listed upon the official agenda, unless it is approved at the meeting by a majority of the entire Commission which shall have first consented to the matter for consideration. No ordinance, resolution or other matter listed on the agenda for public hearing or the vote thereon may be deferred until a later time unless a majority of the entire Commission shall vote in favor of such deferral. -5-