RFP No. 10-08-01 - Laserfiche WebLink

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1.8 ADDITIONAL INFORMATION OR CLARIFICATION Requests for additional information or clarifications must be made in writing and received by Jorge L. Vera, Assistant City Manager, as specified in the Public Notice section of this RFP, in accordance with the deadline for receipt of questions also specified in the Public Section of this RFP. The request for additional information and clarification must contain the RFP number and title, contractor's name, name of contractor's contact person, address, phone number, and facsimile number. Electronic facsimile requesting additional information must be received by Jorge L. Vera, Assistant City Manager, for this RFP at the fax number (305) 792-1561. Facsimiles must have a cover sheet which includes, at a minimum, the contractor's name, name of contractor's contact person, address, number of pages transmitted, phone number, facsimile number, and RFP number and title. The City will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the Submission deadline. Contractors should not rely on any representations, statements or explanations other than those made in this RFP or in any written addendum to this RFP. Where there appears to be conflict between the RFP and any addenda issued, the last addendum issued shall prevail. 1.9 SELECTION. AWARD. AND PROTEST PROCEDURES The City will select the contractor the City determines to be the lowest responsible, responsive contractor ("Successful Contractor") whose proposal represents the best value to, and is in the best interests of, the City. The City will act, at its sole discretion, in what it considers to be the best value and best interest of the City. The City will evaluate the comparable experience, capability, project management, workload, financial strength, and other factors the City deems pertinent and will select the firm that it deems to be lowest responsible, responsive contractor. The City will determine the lowest responsible, responsive contractor in accordance with the criteria set forth in Section 62-8 of the City Code. Any protests or objections to the City's Request for Proposal, select of the Successful Contractor, and/or Contractor award process must be submitted in writing in accordance with Section 62-15 of the City Code. If the City and Successful Contractor are unable to negotiate a mutually acceptable contract, the City may terminate the contract negotiations and begin negotiations with the other qualified firms. This process may continue until a contract has been executed or all Submissions have been rejected. No contractor shall have any rights in the subject project or against the City arising from such negotiations. 1.10 CONTRACT EXECUTION A contract will be negotiated and executed between the Successful Contractor and the City in substantially the same form as the attached Agreement. The successful operation of this contract requires that the Successful Contractor and the City agree to act in good faith in all matters relating to carrying out the project and the interpretation of the contract documents. 9