2010-0715 Regular City Commission Meeting

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Summary Minutes: Regular City Commission Meeting July 15,2010 City of Sunny Isles Beach, Florida 9B.1 A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Approving an Agreement with American Traffic Solutions (A TS) for the Red Light Camera Program, in Substantially the Same Form as the Agreement Attached Hereto as Exhibit "A", Providing that Any Changes are Approved as to Form and Legal Sufficiency by the City Attorney; Authorizing the Mayor to Execute Said Agreement; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Manager Conner said now that the Ordinance is adopted, we can officially have a red light program. We had a contract with A TS prior to the State law being enacted, which now requires a new process for entering into agreements with these companies. We were on a per ticket basis but with the new legislation they cannot charge per citation, the idea is to get an arms length agreement in which we are required to pay a flat fee. We will not have to pay anything ifthere is not enough activity, and if the tickets don't cover the costs. They will allow us to deduct from any cost up front, our portion for the true cost that we incur as we go through the process. The original proposal was that we could be on line for any future shortfalls to them, we would have had to put that money into an escrow account and hold it until the end of the contract to make sure that at that terminus point we didn't owe them anything. After the first six months we are going to the reconciliations on a quarterly basis. Commissioner Scholl clarified that there is a quarterly true-up, and then you have an agreement for our out-of-pockets as an expense to the revenue stream. Vice Mayor Thaler asked if they did the collection, and City Manager Conner said that the State does the collection and remits a check to us and we remit it back to them under the new process. Vice Mayor Thaler said then that we don't give A TS anything until we get the check from the State, and City Manager Conner said that was correct, we can only pay what we receive, it is based on our revenue stream. Mayor Edelcup said we have a consensus from the Commission to go forward with this. City Attorney Ottinot said that the Commission can approve this contract in substantially the same form as attached, and that way we don't need to come back to the Commission with the contract. Commissioner Scholl moved and Commissioner Brezin seconded a motion to approve this resolution. Resolution No. 2010-1576 was adopted by a voice vote of 5-0 in favor. 10. lOA. RESOLUTIONS A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Amending Resolution No. 2010-1525 Amending the Schedule for City Commission Meetings for Calendar Year 2010 by Changing the Time of the Regular City Commission Meeting on Thursday, October 14,2010 to 6:00 p.m.; Adding a Special City Commission Meeting on Thursday, September 2, 2010 at 6:00 p.m. to Hear an Appeal; Adding Special City Commission Meetings Tentatively on Tuesday, September 14,2010 and Tuesday, September 28, 2010, at 6:00 p.m., for Fiscal Year 2010/2011 Budget Hearings; Providing for an Effective Date. Action: City Clerk Hines read the title. Public Speakers: none Commissioner Brezin moved and Commissioner Goodman seconded a motion to approve this resolution. Resolution No. 2010-1577 was adopted by a voice vote of5-0 in favor. 5