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-- 1.8 SUBMISSION DATE AND OPTIONAL PRE-RFP SUBMISSION CONFERENCE Proposals must be received by the City Clerk's Office no later than 10:00 a.m. on the 13th day of July, 2010 at the Sunny Isles Beach Government Center, Attn: City Clerk, First Floor Conference Room, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. One (1) original, and four (4) copies of the completed and executed proposal must be delivered by this deadline. Proposals will be opened publicly and read aloud at this time. The City reserves the right to accept or not accept late submitted proposals based on the sole discretion of the City Manager or his designee. The envelope containing the sealed Proposal must be clearly marked as follows: "SEALED PROPOSAL" RFP NO. 10-06-01 PROFESSIONAL AUDITING SERVICES OPENING DATE AND TIME: Tuesday, July 13,2010 at 10:00 a.m. An optional Pre-RFP Submission Conference is scheduled for Thursdav. .June 17.2010, at the Sunny Isles Beach Government Center, 18070 Collins Avenue, First Floor Conference Room, Sunny Isles Beach, Florida. All Proposers planning to submit a Proposal are encouraged to attend this meeting, although attendance is not required in order to submit a Proposal. Proposers should allow sufficient time to ensure arrival prior to the indicated time, those arriving after the discussion has begun will not be considered to be in attendance. 1.9 ADDITIONAL INFORMATION OR CLARIFICATION Requests for additional information or clarifications must be made in writing and received by Minai Shah, the Assistant City Manger specified in the Public Notice Section of this RFP, in accordance with the deadline for receipt of questions also specified in the Public Notice Section of this RFP. The request for additional information and clarification must contain the RFP number and title, Proposer's name, name of Proposer's contact person, address, phone number, and facsimile number. Electronic facsimile requesting additional information must be received by Minai Shah, Assistant City Manager, for this RFP at the fax number (305) 792-1561. Facsimiles must have a cover sheet which includes, at a minimum, the Proposer's name, name of Proposer's contact person, address, number of pages transmitted, phone number, facsimile number, and RFP number and title. The City will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the Submission deadline. Proposers should not rely on any representations, statements or explanations other than those made in this RFP or in any written addendum to this RFP. Where there appears to be conflict between the RFP and any addenda issued, the last addendum issued shall prevail.