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<br />CITY OF PLANTATION, FLORIDA <br />SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS <br />For the Year Ended September 30, 2009 <br /> <br />PRIOR YEAR FINDINGS AND STATUS (continued) <br /> <br />2008-3: Reconcile Bank Accounts on a Timely Basis <br /> <br />Timely preparation of complete and accurate bank reconciliations is a key to maintaining <br />adequate control over both cash receipts and disbursements. For the month of September, the City <br />was unable to complete the bank reconciliations in a timely manner due to not having the <br />knowledge base of which reports to utilize from the new software system and not being able to <br />obtain necessary reconciliations from the cash receipt process in order to complete the task in a <br />timely manner. We believe that developing new policies and procedures on obtaining the <br />necessary information be developed and maintained in order to produce more timely <br />reconciliations. <br /> <br />Current Status: <br /> <br />Subsequent to year end, management acquired the knowledge base to utilize the system to <br />obtain the necessary reports to prepare the bank reconciliations; however, during the fiscal year, <br />the City did not complete timely bank reconciliations. See current year fmding 2009-1. <br /> <br />OTHER COMMENTS <br /> <br />Business License Cycle: <br /> <br />We performed certain procedures on the business license cycle to gain an understanding of <br />how the system functions. During our procedures, we noted the lack of internal controls over the <br />process. Files are not being maintained in accordance with the current policy in place. We <br />recommend that a review process be developed and implemented to ensure that all the necessary <br />documentation has been obtained. <br /> <br />Current Status: <br /> <br />During the year ended September 30, 2009, we found the business license files being <br />maintained in accordance with the policy in place. <br /> <br />14 <br />