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- e , Request for Proposal- "Aquatic Entertainment Complex" City of Sunny Isles Beach, Florida November 8,2010 12.5 Estimating and Cost Control The firm has in-house professional estimators that become involved in the project since its design commencement. The constant evaluation of costs provides crucial information to the design team for their selection of material and/or detailing. It is standard company policy to provide a full estimate to managing staff and directors so that decisions can be better made in relation to the project budget and estimated construction cost. In the event of costs overrun, they are immediately identified and handled with design and/or material alternatives for consideration. In addition the estimating department as a standard policy always solicits a minimum of three competitive bids. 12.6 Scheduling and Schedule Control The most important aspect to scheduling is having a realistic and current understanding of material availability and labor conditions. The firm's estimating department is also responsible for preparing and maintaining an updated Project Time Schedule. Along with cost related meetings and discussions the project time schedule is also subjected to scrutiny and constant evaluation. The firm has strict compliance guidelines for performance from all sub-contractors that is not only based on an overall time schedule but broken down to weekly tasks accomplishments. In the event that any item falls behind the outlined schedule the constructions manager and project superintendant will immediately issue notices to the responsible party and immediately begin to strategies methods to solve the issue. 12.7 Design and Construction Control/ Assurance Plan As part of this important plan the firm implements weekly site visits and inspections by the project architect and engineers. These visits are crucial in identified any area that do not meet the design standards as outlined in the plans and specifications, which are immediately notified to the responsible party for correction. This task also includes the submittal and process of RFl's, which are submitted to the architect and engineers. As part of the Design-Build processes, the architect and engineers share (along with the developer) equal responsibility and interest in the project. It is crucial that these companies have an established working relationship and such is the case with the team that has been assembled for this project. 31 of 32