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~ Ltf2 CITY OF SUNNY ISLES BEACH ~O~Og Proiect Manaaement The key to the success of this contract hinges on the Project Manager. As the Project Manager, Mr. Hekmat will deliver a successful project to the City on each and every task work order by: · Committing highly competent and experienced professionals to projects and providing them with the necessary resources to assure success. · Utilizing project management tools such as Primavera and Deltek Vision to assure projects are on time and on budget. · Continuous communication with the City's Project Manager to ensure expectations are being met and information is being delivered between parties. · Taking a proactive approach that emphasizes the early resolution of project issues and a philosophy focused on providing value added services. Our Project Management Approach is to establish the project requirements; set the basis for controlling scope, schedule, and budget of the project tasks; and describe the principal responsibilities and authority of the project participants. At Bee we understand the necessity of successfully completing project goals within the predetermined schedule and work program budget. Bee will develop a set of contract documents that will be functional, cost effective, biddable and maintainable. We will use a "hands-on" Project Management approach to effectively complete the contract. Our streamlined production oriented team, along with state of the art resources allows us to complete project assignments on record time with a high level of technical proficiency and professional quality. Upon receipt of a request for services, Bee will schedule a meeting with the City's Project Manager to discuss the proposed scope of services and will schedule a field visit to fine tune the scope of services. The initial field review will include video taping/pictures of existing conditions to help define project issues and deficiencies. After the field meeting, the Bee Project Manager will coordinate with the City's Project Manager to finalize the scope. Described below is a set of management activities that we will deploy to manage work orders assigned to Bee under this contract. Proiect Kick-Off Meetinq We will begin with a kick-off meeting to identify the key project issues, team participants, discuss project purpose and goals, define team member roles and responsibilities, and identify expectations. The planning and scheduling of the kick-off meeting will be coordinated through the City of Sunny Isles Beach Project Manager. Proiect Reportinq Bee will distribute meeting minutes within 3 working days of the conclusion of any meeting. Action items resulting from the meeting will be identified, including a responsible individual for the action and a date when the action is to be completed. Action items will be entered into a tracking database and will be reviewed by the Project Manager on a weekly basis. Monthly status reports will include cost and schedule updates, variance analyses, recommended corrective actions, and updated forecast. The status report will also include an executive summary with narratives regarding the accomplishment for the month, projected activities for the following month, and identification of issues along with suggested approaches and resolutions. Project Schedule The Bee Team will develop and present a project schedule as part of any proposal to the City and with input from the City's Project Manager, further detail the schedule and develop logical and achievable tasks. Throughout the project we will continuously review and update the schedule. Staff Availabilitv Bee Team member's current workload ensures that we have the resources to effectively carry out assignments under the General Engineering Services contract. A representation of key team member's current job commitment 7lpage