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Section 2 Special Terms and Conditions 2.1 Purpose of Proposal: The City of Sunny Isles Beach (the "City") intends to secure the services of a qualified landscape contractor for landscape maintenance. It is the intent of this proposal document that all work shall result in compliance with the specifications documents and all regulatory requirements applicable to such project. 2.2 Pre-Proposal Conference (Mandatorv): A pre-proposal conference will be held on (November 30, 2010 @ 3:00pm) at Sunny Isles Beach Government Center 18070 Collins Avenue Sunny Isles Beach, FL 33160; 1st Floor Meeting Room to discuss the special conditions and specifications included within this solicitation. It is mandatory that a representative of the firm attend in order to qualify to submit an offer in response to this solicitation. The vendor's offer cannot be considered if a representative from that vendor's firm fails to attend this mandatory pre-proposal conference, or fails to arrive at the conference within fifteen (15) minutes of the scheduled starting time. Vendors are requested to bring this solicitation document to the conference, as additional copies may not be available. 2.3 Term This contract will commence on the first calendar day of the month succeeding approval of the contract by the City Commission, or designee, unless otherwise stipulated in the Notice of Award letter, which is distributed by the City's Purchasing Agent; and contingent upon the completion and submittal of all required proposal documents. This contract shall remain in effect for three (3) years; provided that the services rendered by the Proposers during the contract period are satisfactory and that City funding is available as appropriated on an annual basis and upon completion of the expressed and/or implied warranty period. 2.4 Options To Renew Prior to, or upon completion, of that initial term, the City shall have the option at its sole discretion to renew this contract for an additional six (6) year(s) on a year-to-year basis. Prior to completion of each exercised contract term, the City may consider an adjustment to price based on changes in the following pricing index: Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W): Miami - Fort Lauderdale, FL It is the vendor's responsibility to request any pricing adjustment under this proVIsion. For any adjustment to commence on the first day of any exercised option period, the vendor's request for adjustment should be submitted 90 days prior to expiration of the then current contract term. The vendor adjustment request should not be in excess of the relevant pricing index change. If no adjustment request is received from the vendor, the City will assume that the vendor has agreed that the optional term may be exercised without pricing adjustment. Any adjustment request received after the commencement of a new option period may not be considered. The City reserves the right to negotiate lower pricing for the additional term(s) based on market research information or other factors that influence price. The City reserves the right to apply any reduction in pricing for the additional term(s) based on the downward movement of the applicable PAGE 17 OF 105 PROPOSAL No.