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HARVARD jOllY ARCHITECTURE Dt.SIGNING f'0SSltlll lit S SIN E- l\ile 5) Schedule, Cost and Quality Control I .~ ;-""",,\ ~, i, ~, J II 't1, · ,,~~ '-'''J , .. L City of Sunny Isles Beach. R,FQ No 10 04-02 . May 26, 2010 As experienced providers on over 20 continuing contracts, we understand for these types of projects it is especially important to determine and understand scope, budget and schedule parameters. Flexibility of the design team on these types of projects is essential, such as timely response, short-lead notice, and quick turn-around. .... During the design phases the project schedule will be maintained by establishing specific milestone goals within each design phase with dates for completion of each. The AlE team and the City of Sunny Isles Beach will establish the design schedule at the start of the project, and will monitor the progress of the work. As Principal, Yvette London, AlA, LEED AP will be responsible for project oversight and ensure that deadlines are met by each project delivery team member. Our approach to maintaining design and construction schedules is simple. We develop an initial list of project tasks, assign timelines to each, and recognize critical or fixed dates and then we adhere to the agreed schedule. The schedule is updated as often as required, and this schedule is then communicated to all members of the project team. Each participant, the City of Sunny Isles Beach, the contractor, the engineers and the architect all have deadlines and critical dates that have to be met. Scheduling as a team allows everyone to buy into the schedule and commit to it. Cost Control Harvard Jolly has in-depth knowledge of low cost, low maintenance materials and building systems throughout Florida and has a successful history of designing to strict budgets. Our budget sensitivity and schedule adherence have been key contributors in maintaining successful relationships with major clients Harvard Jolly has served throughout the Southeastern U.S. Harvard Jolly's proven method starts immediately, when the City of Sunny Isles Beach and the architect have control of 100% of the decisions which affect project cost. The major decisions are made during the preliminary phase based on historic cost experience for the type of departments and construction indicated. Project budgets are established at the earliest part of the programming phase. Schematics are developed based on the budget estimate, which is re- evaluated as more detail is developed. During the design development and construction document phases, the preliminary estimate is updated to include any changes in quality or scope. Quality Control Reporting and Responsiveness: Once a project is assigned under this contract, Principal, Yvette London will assign the appropriate project team and our designated Project Manager, Debbie DeBartolo Wilkinson, AlA, NCARB, LEED AP, CPTED, will lead the team with City of Sunny Isles Beach representatives. Our firm understands the importance of effective communication and has developed systems to ensure that each member of the design team is fully engaged. These measures include keeping through meeting minutes, communication logs and project reporting. We strive to keep response times minimal and our history shows that effective communication and consistent collaboration make for successful projects. Customer Service Philosophy: We are committed to lasting relationships and are confident in our reputation and expertise. The majority of our clients are return clients with a repeat client rate of over 85%. They return to Harvard Jolly because they have experienced our quality work and timely delivery in completing projects that fulfill the en-user's needs. Important factors that contribute to the success of each project include: Section 1 . Page 5 of 8