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HARVARD jOllY ARCHITECTURE DESiGNING POSSIB L TiE: S SINl l 19Jd ~.'.'... >. . CIty of Sunny isles Beach. RFQ No 10-04-02 . May 26, 2010 Harvard Jolly has worked on many "fast-track" projects of various size including public safety complexes, schools, universities, libraries, hospitals, nursing homes and ambulatory surgery centers. We take pride in our record of never having missed a completion date. We strive to meet or exceed the project schedule. Our close proximity to the City of Sunny Isles Beach will allow us to offer a quick response on short notice. Fast Track Methodology: Our approach to design is based on clear communications and a strong partnership between Harvard Jolly, Sunny Isles Beach, user groups and selected community members. To achieve the intent of the project, we propose the following approach and work plan: I. Team - Harvard Jolly's project team will remain intact for all phases of this project. We believe in single-source delivery of services, and key personnel continuity will be crucial to the success of the project. 2. Pre-Design - Upon Notice to Proceed, our team will meet with Sunny Isles Beach representatives to generally review the project objectives, the overall project schedule and budget parameters. Pre-Design tasks include these primary categories of activities: Programming and Data Gathering Tour existing facilities and assess existing conditions. Obtain all availoble project information - locations, site issues, community concerns Verify accuracy of base information, including utilities and site data Verify construction budget Identify applicable building codes, and environmental and zoning requirements Obtain agency guidelines, including water management districts and Sunny Isles Beach guidelines This phase is the groundwork upon which all subsequent planning will be based. All findings will be discussed. documented and verified identifying all constraints and determining whether there are more efficient uses of resource or spaces. 3. Schematic Design - Upon completion of Pre-Design activities and using the design concept drawings from the Pre-Design Project Analysis, the Harvard Jolly team will further develop the schematic design of project including engineering systems and related site work. The Schematic Design will provide a solution, which results in the most efficient use of space and responds to the stated functional, operational, adjacency and access requirements. Harvard Jolly team members will meet the Sunny Isles Beach staff as required during this phase. 4. Design Development - Upon approval of Schematic Design. the Harvard Jolly team will proceed with Design Development. These documents will more completely describe the building and engineering systems, including detailed interior layouts. The project budget and schedule will be updated. In a very short schedule project this phase can be combined with development of construction documents. 5. Construction Documents - Upon approval of the Design Development phase, the Harvard Jolly team will begin preparation of the Construction Documents for the building and its systems to provide for competitive bidding. 6. Assist the City of Sunny Isles Beach with Construction Contract Award Phase - The Harvard Jolly team will assist Sunny Isles Beach in obtaining and reviewing competitive bids for the project. During this phase, Harvard Jolly will participate in a Pre-Bid Conference. as well as in a Pre-Award Meeting. These meetings are conducted to ensure that the scope of work is clear before a construction contract is executed. 7. Construction Administration - During the construction phase, the Harvard Jolly team will participate as required in administering the project, monitoring quality compliance. observing construction/installation status, reviewing shop drawings and their submittals and completing other customary construction/procurement phase services. Section 1 . Page 7 of 8