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• .es Demonstration of legal capability 10 points .es Demonstration of Experience and ability to use respondent in the 10 points future 8. Performance. The respondent, upon award of any contract shall ensure that all items supplied and /or work performed, comply with federal, state and local laws rules and regulations as well as the terms of the contract. 9. Process. Respondent, upon award of the contract shall be responsible for management and organization of all public hearings and meetings with City officials, citizens' and business groups or other organizations as applicable. Any and all meetings and all costs associated with responding to this process will be at respondent's expense with no additional cost to the City. 9.1 Non - award. The City reserves the right in its sole and absolute discretion to reject any and all respondents, to cancel and /or withdraw this RFP at any time. 9.2 Responsible, Responsive Bidder. The City reserves the right to award any contract to any respondent which it deems to offer the best overall service and be the most responsible responsive bidder thereby the City is not bound to award any contract based solely on the lowest quoted price and no contract is created until it • is signed with the approval of the City Commission. The City, in its sole and absolute discretion, also reserves the right to negotiate separately with competing firms as it deems to be in the best interest of the City and as permitted by law. 9.3 Negotiation. In the event the lowest, most responsive and responsible respondent for a project exceeds available funds, and the City Commission does not make available additional funds, the City Manager is authorized, when time or economic considerations preclude re- solicitation of proposals, to negotiate an adjustment of the qualifying price as long as the scope of work is not changed with the lowest, most responsive and responsible respondent, in order to bring the proposal within the amount of available funds. Final negotiation shall be in written form, as approved by the City Manager and the City Attorney. 9.4 One Response. If only one responsive respondent for commodity or contractual service is received, in response to a Request for Proposals, an award may be made to the single respondent, if the City Manager finds the price submitted is fair and reasonable, and that other prospective respondent had reasonable opportunity to respond, or there is not adequate time for re- solicitation. Further, the City Manager reserves the right, if it is in the best interests of the City, to negotiate with the sole respondent for the best terms, conditions and price. The City Manager shall document the reasons that such action is in the best interest of the City. Otherwise, the proposal may be rejected and: • A. New respondents may be solicited; -6- Rfp No. 01 -11 -01 Grp Health Ins. Bid Package