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' The permits office can also oversee zoning inspection activity. Inspection notices received one day will have the inspection performed the following day. Managing inspections requires accurate file maintenance as well as ensuring adequate staff ' is available to perform the inspections. Interaction with the building department is essential to scheduling the inspections and posting the results in a timely manner. In order to make this a seamless operation, communication links are ' critical. F The permits office will also administer engineering permit close out. Providing all disciplines and field inspectors with notice that a project is ready to be finalized will be handled by the permits office. The permit coordinator will oversee all activity, receive status updates, distribute information, review required docu- ments, interact with staff regarding other departmental requirements, and relay results to other agencies as needed. For all other planning and engineering related issues, the CGA project manager will work closely with the appropriate city staff person. When the need arises, our project manager will meet with the city to discuss the issue and plan a course of action. The project manager will conduct an "in- house" meeting with staff to kick off the project. An outline detailing the scope of the project and a time schedule will be developed based upon the on the City's time frame. All internal commentary and recommendations will be discussed and reviewed with the City. CGA's project manager will maintain close contact with City personnel during all phases of the process. CGA will also provide ample staff for all meetings and will attend all committee and public meetings. These activities will apply to all aspects of municipal contract services including but not limited to the develop- ment of policies and procedures relating to planning, zoning and engineering Section 2 Sunny Isles Beach Request for Qualifications - General Municipal Contract Services December 20, 2002 Page 2 ' Residential and commercial permits, not requiring and engineering review, will be , processed as "walk- throughs ". Hours will be set aside to facilitate the "walk- through" applicant. Processing by appointment will also provided for applicants who find the designated hours inconvenient. Permits may also be submitted by ' mail. Submittals requiring engineering review will be reviewed and approved within three (3) days. Engineering permits, for underground utilities, pavement marking and striping, paving and drainage, will be reviewed by the permits coordinator for submittal compliance and then distributed to the various engineering disciplines for stand- ards review. The permits office will control the workflow by tracking review ' deadlines and drafting related correspondence. The permits coordinator is the point of contact for the applicant as well as staff. Engineering submittals with a construction value of $500,000 or less will be reviewed, approved and issued ' within five (5) days. Those packages with a greater value of $500,000 will be processed within (10) days. Engineering permits will be issued during a Pre- construction Meeting. The permits office will provide notice, determine the ' schedule and make the necessary arrangements during this meeting. ' The permits office can also oversee zoning inspection activity. Inspection notices received one day will have the inspection performed the following day. Managing inspections requires accurate file maintenance as well as ensuring adequate staff ' is available to perform the inspections. Interaction with the building department is essential to scheduling the inspections and posting the results in a timely manner. In order to make this a seamless operation, communication links are ' critical. F The permits office will also administer engineering permit close out. Providing all disciplines and field inspectors with notice that a project is ready to be finalized will be handled by the permits office. The permit coordinator will oversee all activity, receive status updates, distribute information, review required docu- ments, interact with staff regarding other departmental requirements, and relay results to other agencies as needed. For all other planning and engineering related issues, the CGA project manager will work closely with the appropriate city staff person. When the need arises, our project manager will meet with the city to discuss the issue and plan a course of action. The project manager will conduct an "in- house" meeting with staff to kick off the project. An outline detailing the scope of the project and a time schedule will be developed based upon the on the City's time frame. All internal commentary and recommendations will be discussed and reviewed with the City. CGA's project manager will maintain close contact with City personnel during all phases of the process. CGA will also provide ample staff for all meetings and will attend all committee and public meetings. These activities will apply to all aspects of municipal contract services including but not limited to the develop- ment of policies and procedures relating to planning, zoning and engineering Section 2 Sunny Isles Beach Request for Qualifications - General Municipal Contract Services December 20, 2002 Page 2