Signal Technology - Laserfiche WebLink

Home Browse Search

17.1 A notice of intent to award a contract ( " Notice of Intent to Consider Award ") shall be posted in the City Hall lobby not less than seven calendar days prior to award of the contract by the City Commission. 17.2 After a Notice of Intent is posted, any actual bidder who is aggrieved in connection with the pending award of the contract, or any element of the ' process leading to the award of the contract, may protest to the City Manager or his /her designee. A complete protest must be filed within five business days after posting or any right to protest is forfeited. The protest must be in 1 writing on forms provided by the City, must identify the name and address of the protester, and must include a factual summary of, and the basis for, the protest. Filing shall be considered complete when a completed protest form is received by the City Manager or his /her designee and the required protest deposit (see paragraph (F) below) has been paid. 1 17.3 A protest committee shall have the authority to review the protest and recommend to the City Commission whether to sustain or reject the protest. The protest committee shall be comprised of the Director of Financial Services (the " Director "), the City Manager or his /her designee, and the director or designee of the department or office for which the contract is to be awarded ' ( " affected director "). The committee's review shall be informal. The Director, or the affected director, shall serve as the chairperson of the committee. The City Attorney or designee shall be counsel to the committee. 17.4 If the protest committee determines that the pending award of a contract, or any element of the process leading to the award, involved a significant violation of law or applicable rule or regulation, it shall recommend to the City Commission that the protest be sustained. If the committee determines that the protest is without merit, the City Manager or his /her designee shall issue a decision in writing stating the reason for the decision and furnish a copy to the protester and any other interested party. Thereafter the process leading to the award shall proceed forthwith. ' 17.5 In the event of a timely protest, the City Manager or his /her designee shall stay the award of the contract unless, after consulting with the City Attorney and the affected director, he /she determines that the award of the contract without delay is necessary to protect substantial interests of the city. 17.6 The city shall require a deposit from a protester to compensate the City for the expenses of administering the protest. If the protest is decided in the protester's favor, the entire deposit shall be returned to the protester. If the protest is not decided in the protester's favor, the deposit shall be forfeited to the city. The deposit shall be in the form of a cashier's check and shall be in the amount of 1 % of the amount of the pending award, with a minimum deposit of $500 and a maximum deposit of $10,000. 18. CONTRACT AWARD AND EXECUTION 07103 00100 -7 03- 4138.A