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Category 6 Cabling System City of Sunny Isles Beach Request for Proposal Confidential and Proprietary 1 INTRODUCTION 1.1 GENERAL BACKGROUND This document is issued as a Request for Proposal ( "RFP ") for the supply and installation of a structured telecommunications cabling system for the Sunny Isles Beach Government Center. The structured cabling system will support voice, data, and imaging applications within the facility located at 18070 Collins Avenue, Sunny Isles Beach, FL 33160. This document describes the system requirements to be met in the proposals of the telecommunications cabling vendors to secure under contract all materials, design engineering, installation, and supervision and training services for the structured cabling system. 1.2 TERMS AND CONDITIONS OF BIDS This is an invitation to submit a bid based on the materials, systems and equipment described in this document. All bids must be submitted in accordance with the specifications and information contained herein, as well as with any addenda, if required, issued by the purchaser. It is the intent of the Drawings and Specifications to provide a complete workable telecommunication cabling system ready for the Owner's use. Any item not specifically shown on the Drawings or called for in the Specification, but normally required for a complete system, are to be considered a part of the contract. Consideration other than cost alone will be used in making the determination of the successful contractor. These factors will include financial stability, availability, design support, project management and field supervision. The Manufacturers and Products specified in the document are to be used. No substitutions of components specifically referenced will be allowed, without prior written customer consent after submittal review. The City reserves the right in it's sole and absolute discretion to reject any and all qualifiers, to cancel and /or withdraw the RFP at any time. The City reserves the right to award any contract to any respondee which it deems to offer the best overall service and be the most responsible responsive bidder, thereby the City is not bound to award any contract based solely on the lowest quoted price and no contract is created until it is signed with the approval of the City Commission. The City, in it's sole and absolute discretion, also reserves the right to negotiate separately with competing firms as it deems to be in the best interest of the City and as permitted by law. If only one responsive qualifier for commodity or contractual service is received, in response to the solicitation, an award may be made to the single qualifier, if the City Manager finds the price submitted is fair and reasonable, and that other prospective bidders had reasonable opportunity to respond, or there is not adequate time for re- solicitation. Further, the City Manager reserves the right, if it is in the best interests of the City,to negotiate with the sole bidder for the best terms, conditions, and price. The City Manager shall document the reasons that such action is in the best interests of the City. Otherwise, the qualification may be rejected and: ■ New qualifiers may be solicited; and /or ■ The sole qualifier may be rejected. The respondee is responsible for paying any and all taxes associated with the agreement. Section 287.133, Florida Statutes, provides that a person or affiliate, as defined in that section, who has been placed on the convicted vendor list following the conviction for a public entity crime may not submit a bid on a contract with a public entity for any contract for construction or repair of a public building or a public work, may not submit bids on leases of real property to a public entity, may not be awarded to perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold of the amount provided in section 287.017 for CATEGORY TWO ($25,000) for a period of 36 months from the date of being placed on the convicted vendor list. Any such person or affiliate convicted of a public entity crime shall provide written notice of such conviction.