Reso 2016-2624 - Laserfiche WebLink

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be posted as an addendum to the solicitation in the Sourcing tool and on the State's Vendor Bid System in order that all Respondents shall be given the opportunity of submitting Responses to the same specifications. Please note that questions will NOT be answered via telephone or fax. The Department shall post the answers to the questions via the System by the date stated on the Timeline. Each Respondent is responsible for monitoring the System for new or changing information. New communications will be posted within the Message Center on the _ _ System. The Department shall not be bound by any verbal information or by any written. information that is not either contained within the solicitation documents or formally noticed and issued by the ITN sole point of contact. Questions shall not constitute formal protest of the specifications or of the solicitation. The formal protest process is described in Part Three, Section 20. 2.7 AMENDMENTS OR ADDENDA TO THE ITN DOCUMENTS The Department reserves the right to issue amendments or addenda to the solicitation. Notice of any amendment or addenda will be posted within MyFloridaMarketPlace using the message board and the Vendor Bid System. Such notice, if required, will contain the appropriate details for identifying and/or reviewing the formal changes to the solicitation. Each Respondent is responsible for monitoring the sites for new or changing information concerning this solicitation. 2.8 RESERVATIONS The Department reserves the right to reject any and all Responses received pursuant to this Invitation to Negotiate, if the Department determines such action is in the best interest of the State of Florida or the Department. The Department reserves the right to negotiate concurrently or separately with competing Respondents. The Department reserves the right to accept portions of competing Respondent's Responses and merge such portions into one project, including the inclusion of the entity offering such portions. The Department reserves the right to waive minor irregularities in submitted Responses. 2.9 ORAL PRESENTATION AND PROJECT MANAGEMENT The Department reserves the right to require any Respondent to perform, prior to the selection of Respondent(s), an operational demonstration and an oral presentation on any hardware, software or professional services included in its Response. If the Department determines that an operational demonstration and oral presentation are necessary,the Department shall schedule the presentation. A written summary of the operational demonstration and oral presentation prepared by the Respondent shall be regarded as confirmation of this requirement and shall become part of the Respondent's response. A list of attendees and copies of the agenda and all visuals should accompany the written summary. The inability of the Respondent to conduct the operational demonstration and oral presentation within ten (10) days of written notification by the Department may result in disqualification. The Respondent should assign a Project Manager to this Response. The Project Manager should be present at the operational demonstration and oral presentation. The Project Manager should be certified by the Project Management Institute(PMI). 8