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I APPENDIX III - MANAGEMENT LETTERS DEVELOPED AND ISSUED IN CONNECTION WITH LOCAL GOVERNMENT AUDITS I CITY OF OAKLAND PARK, FLORIDA SCHEDULE OF FINDINGS AND RECOMMENDATIONS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2004 (CONTINUED) I I I II. STATUS OF PRIOR YEAR FINDINGS AND RECOMMENDATIONS (CONTINUED) 02-4. Rate Studies (Continued) Managements' Response: I I As noted in the previous year's comments, the City formally implemented a 5-year capital improvement program in fiscal year 2002, with one fund, Public Utilities, specifically created for improvements to the water and sewer systems of the City. As progress has been made on the systems over the past three years, and there is a formal adopted capital improvement program for public utilities in place that includes the study's findings, it is believed the water study concerns have been addressed by the City. The City, similar to other municipalities, will continue to address the ongoing need for infrastructure improvements through its adopted 5-year capital improvement program, which is formally reviewed annually in conjunction with the City's operating budget. Following is an update to the specific issues noted above: I Water system projects update: I I I Goal 1: The water loss has been reduced to 12% or less (industry standard) of water purchased, which has resulted in increased revenues through higher, more accurately measured water usage. Goal 2: The water system has been undergoing improvements/upgrades for three consecutive years and will continue to be improved/upgraded under the public utilities capital program. Goal 3: - North Andrews Gardens- the City removed this capital project from its plans. I I I I Sewer system projects update: Goal 1: Through the ongoing CIP program, the City continues to reduce inflow and infiltration that has previously increased the volume of wastewater treated at the Broward County and City of Fort Lauderdale Wastewater Treatment Plants. Goal 2: The two lift stations earmarked for renovations during fiscal year 2004 have been renovated. Under the capital improvement program lift stations will continue to be earmarked for renovations as needed. 01-1. Business and Technology Review I I I I During fiscal year 2001, the City hired the Florida League of Cities, Inc. to perform a review of the City's business and technology processes and procedures. Through this review the City was provided with suggestions in order to improve their procedures. Some of the suggestions that affect the finances of the City are as follows: · The Finance Department should be divided into two separate departments, the Finance Department and the Office of Management and BUdget. The Office of Management and Budget would handle budget, grants, bond issues, annexations, implementations of new laws and regulations, the Renaissance Project, and be proactive in other issues related to the budget and rate studies. 76