Reso 2011-1661 - Laserfiche WebLink

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be posted as an addendum to the solicitation in the Sourcing tool and on the State's Vendor Bid System in order that all Respondents shall be given the opportunity of submitting Responses to the same specifications. Please note that questions will NOT be answered via telephone or fax. The Department shall post the answers to the questions via th~ System by the date stated on the Timeline. Each Respondent is respotlSlble for monitoring the System for new or changing information. New communications will be posted within the Message Center on the System. The Department shall not be bOlDld by any verbal information or by any written information that is not either contained within the solicitation documents or formally noticed and issued by the ITN sole point of contact QLlestions shall not constitute formal protest of the specifications or of the solicitation. The formal protest process is descnDcd in Part Three, Section 20. 2.7 AMENDMENTS OR ADDENDA TO THE rrN DOCUMENTS The Department reserves the right to issue amendments or addenda to the solicitation. Notice of any amendment or addenda will be posted within MyFloridaMarketPlace using the message board and the Vendor Bid System. Such notice, if required, will contain the appropriate details for identifying and/or reviewing the formal changes to the solicitation. Each Respondent is responsible for monitoring the sites for new or changing information concerning this solicitation. :z.s RESERVATIONS The Department reserves the right to reject any and all Responses received pursuant to this Invitation to Negotiate, if the Department determines such action is in the best interest of the State of Florida or the Department. The Department reserves the right to negotiate concurrently or separately with competing Respondents. The Department reserves the right to accept portions of competing Respondent's Responses and merge such portions into one project, including the inclusion of the entity offering such portions. The Department reserves the right to waive minor irregularities in submitted Responses. 2.9 ORAL PRESENTATION AND PROJECT MANAGEMENT The Department resc:rves the right to require any Respondeot to perfoIm, prior to the selection of Respondcct(s), an operational demonsttation and an oral presentation on any hardware, software or plOfessional services included in its Response. If the Department dcteImines that an operationBl demonstration and oral presentation are necessary, the Depar1mCllt shall schedule the presentation. A writla1 summary of the opcnIlional demonstration and oml prescotation prepared by the Respondent shall be regarded as confumation of this requiremccI: and shall become part of the Respondent's response. A list of attendees m:1 copies of the agenda and all visuals should ~y the written SU1llIIl3I)'. The inability of the Respondent to conduct the operational dmlonstration and om] pl~lion within ten (10) days ofwritten notification by the Department ~in disquaIiiicatio The Respondeat should assign a Project Mana"acr to this~. The Project Manager should be present at the operational dc:monstration and oral prese:ntl.tion. The Project Managa- should be certified by the Project Management Institute (PM!). o I{~ :'1) II "~ :r "), ~ .~ tL...